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Special Events Contract
"I need a Special Events Contract for a corporate conference taking place on March 15, 2025, at the Riverside Hotel London, with approximately 200 attendees, including provisions for catering and AV equipment hire."
1. Parties: Details of the event organizer and client/venue
2. Background: Context of the event and purpose of the agreement
3. Definitions: Key terms used throughout the contract
4. Event Details: Specific information about date, time, venue, and nature of event
5. Payment Terms: Fees, deposit requirements, payment schedule
6. Cancellation Policy: Terms for cancellation by either party
7. Insurance and Liability: Required insurance coverage and liability provisions
8. Health and Safety: Health and safety requirements and responsibilities
9. Force Majeure: Provisions for unforeseen circumstances
10. Governing Law: Specification of English and Welsh law as governing law
1. Catering Provisions: Terms relating to food and beverage services, including health and safety requirements
2. Entertainment Clause: Terms relating to performers, entertainment licensing, and copyright considerations
3. Equipment Hire: Terms for equipment rental, including liability and damage provisions
4. Security Requirements: Provisions for security personnel and measures
5. Intellectual Property: Terms relating to photography, recording, and use of materials
1. Schedule 1: Event Timeline: Detailed schedule of the event including setup and breakdown times
2. Schedule 2: Price List: Breakdown of all costs, charges, and payment schedule
3. Schedule 3: Equipment List: Inventory of equipment to be used or provided
4. Schedule 4: Venue Layout: Floor plans, setup diagrams, and capacity details
5. Schedule 5: Insurance Requirements: Detailed insurance requirements and certificates
6. Schedule 6: Health and Safety Plan: Risk assessments and safety procedures
Authors
Event
Event Date
Event Space
Event Fee
Deposit
Venue
Client
Event Organizer
Services
Force Majeure
Commencement Date
Completion Date
Equipment
Guest List
Maximum Capacity
Operating Hours
Payment Schedule
Permitted Use
Suppliers
Territory
Term
Working Day
Intellectual Property Rights
Confidential Information
Insurance Requirements
Health and Safety Requirements
Cancellation Fee
Security Deposit
Set-up Time
Breakdown Time
Additional Services
Catering Services
Entertainment Services
Event Personnel
Venue Rules
Licensed Area
Booking Period
Payment Terms
Deposit Requirements
Cancellation and Postponement
Force Majeure
Venue Access and Use
Event Requirements
Health and Safety
Insurance
Liability and Indemnification
Venue Rules and Regulations
Catering and Alcohol
Entertainment and Music
Equipment and Facilities
Security Requirements
Capacity Limits
Parking and Access
Noise Restrictions
Set-up and Breakdown
Cleaning and Waste Management
Licensing and Permits
Intellectual Property
Confidentiality
Data Protection
Third-Party Suppliers
Assignment and Subcontracting
Variations
Dispute Resolution
Governing Law
Notices
Entire Agreement
Severability
Weather Contingency
Marketing and Photography Rights
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