Late Payment Dispute Letter Template for England and Wales

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Key Requirements PROMPT example:

Late Payment Dispute Letter

"I need a Late Payment Dispute Letter to recover £15,000 from a manufacturing supplier who has missed three payment deadlines, with the most recent invoice being 90 days overdue."

What is a Late Payment Dispute Letter?

The Late Payment Dispute Letter is a crucial tool in commercial debt recovery under English and Welsh jurisdiction. It should be used when payment terms have been exceeded and informal attempts to secure payment have been unsuccessful. The letter serves as a formal record of the creditor's attempt to resolve the payment dispute before considering legal action. It must comply with the Late Payment of Commercial Debts (Interest) Act 1998 and should clearly state the amount owed, applicable interest, and consequences of continued non-payment. This document is often a prerequisite for any subsequent legal proceedings.

What sections should be included in a Late Payment Dispute Letter?

1. Sender's Details: Full company name, address, and contact information

2. Recipient's Details: Full company name, address, and relevant contact person

3. Invoice Reference: Details of unpaid invoice(s) including dates and amounts

4. Payment History: Summary of payment terms and history of non-payment

5. Demand for Payment: Clear statement of amount owed including statutory interest

6. Timeline for Response: Specific deadline for payment or response

What sections are optional to include in a Late Payment Dispute Letter?

1. Previous Correspondence: Reference to prior communication attempts when there have been previous attempts to resolve the issue

2. Legal Consequences: Description of potential legal action when escalation is likely

3. Payment Plan Proposal: Suggested payment schedule when willing to accept structured repayment

What schedules should be included in a Late Payment Dispute Letter?

1. Copy of Original Invoice(s): Copies of all relevant unpaid invoices

2. Statement of Account: Detailed breakdown of amounts owed including interest calculations

3. Correspondence Log: Record of previous payment requests and communications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Late Payment of Commercial Debts (Interest) Act 1998: Primary legislation that establishes statutory interest rates for late payments and sets compensation amounts for debt recovery costs

Late Payment of Commercial Debts Regulations 2013: Implements EU Directive 2011/7/EU, setting maximum 60-day payment terms (unless expressly agreed) and 30-day default payment period

Limitation Act 1980: Establishes time limits for bringing claims, specifically 6 years for simple contracts in England and Wales

Companies Act 2006: Specifies requirements for company information that must be included in business communications

Common Law Contract Principles: Fundamental principles governing contract formation, breach, and available remedies under English common law

Industry Codes of Practice: Sector-specific guidelines and standards that may affect payment terms and dispute resolution procedures

Contract Terms: Specific payment terms and conditions agreed between the parties in the original contract

Prior Correspondence: Previous communications between parties that may affect the dispute or demonstrate attempts to resolve the payment issue

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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