Employer Return To Work Letter Template for England and Wales

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Key Requirements PROMPT example:

Employer Return To Work Letter Template

I need an Employer Return To Work Letter Template for an employee returning from long-term sick leave in March 2025, including provisions for a phased return over 6 weeks and specific workplace adjustments for mobility issues.

Document background
The Employer Return To Work Letter Template is a crucial document used when employees return to work after significant periods of absence. It's designed to comply with English and Welsh employment law, including the Health and Safety at Work Act 1974 and the Equality Act 2010. The letter typically includes return dates, any modified working arrangements, health and safety protocols, and support measures. It's particularly important for ensuring clear communication, legal compliance, and proper documentation of the return to work process, while also demonstrating duty of care towards employees.
Suggested Sections

1. Letter Header: Company letterhead, date, employee details

2. Welcome Back Statement: Positive statement welcoming employee back to work

3. Return Details: Confirmed return date, location, working hours

4. Health and Safety Measures: Current workplace safety protocols and requirements

5. Work Arrangements: Any changes to role, responsibilities, or working patterns

Optional Sections

1. Phased Return Details: Used when employee is returning on adjusted hours/duties initially

2. Medical Requirements: Include if specific medical conditions need addressing

3. Support Measures: Additional support or adjustments being provided

4. Review Period: If return arrangements need regular review

Suggested Schedules

1. Risk Assessment: Workplace safety assessment relevant to return

2. Phased Return Schedule: Detailed timeline of gradual return if applicable

3. Health and Safety Guidelines: Current workplace safety protocols

4. Acknowledgment Form: For employee to sign and return, confirming understanding

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Health and Safety at Work Act 1974: Primary legislation establishing employer's general duty to ensure health, safety, and welfare of employees, including risk assessment requirements

Equality Act 2010: Legislation protecting against discrimination, requiring reasonable adjustments for disabled employees, and ensuring consideration of protected characteristics in workplace decisions

Employment Rights Act 1996: Core employment legislation covering terms and conditions of employment, protection of employment status, and rights regarding absence

Management of Health and Safety at Work Regulations 1999: Detailed regulations on risk assessment requirements and implementation of preventive and protective measures in the workplace

Working Time Regulations 1998: Legislation governing working hours, patterns, rest breaks and leave entitlements for returning employees

Data Protection Act 2018 and UK GDPR: Legal framework for processing personal health data and maintaining confidentiality in employee records

Access to Medical Reports Act 1988: Legislation governing the requirements and procedures for obtaining and handling employee medical information

Government COVID-19 Guidance: Current governmental guidance on workplace safety measures and protocols during the ongoing pandemic

ACAS Return to Work Guidance: Advisory, Conciliation and Arbitration Service guidelines on best practices for managing employee return to work procedures

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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