30 Day Collection Letter for the United Kingdom

30 Day Collection Letter Template for England and Wales

A 30 Day Collection Letter is a formal written demand for payment under English and Welsh law, giving the debtor 30 days to settle outstanding amounts. The document combines statutory requirements with clear payment instructions, incorporating relevant interest calculations and legal obligations under the Late Payment of Commercial Debts (Interest) Act 1998. It serves as a crucial step in the debt recovery process, often preceding legal action.

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What is a 30 Day Collection Letter?

The 30 Day Collection Letter is a vital tool in commercial debt recovery under English and Welsh law. It is typically used when previous informal attempts to collect payment have been unsuccessful, but before initiating legal proceedings. The letter formally notifies debtors of outstanding amounts, includes statutory interest calculations where applicable, and provides clear payment terms and deadlines. It must comply with the Late Payment of Commercial Debts (Interest) Act 1998 and related regulations, while maintaining professional standards in debt collection practices.

What sections should be included in a 30 Day Collection Letter?

1. Recipient Details: Full name, address, and reference number of the debtor

2. Outstanding Amount: Clear statement of the amount owed, including original sum and any additional charges

3. Payment History: Reference to previous invoices and payment attempts

4. Payment Deadline: Clear 30-day deadline and consequences of non-payment

5. Payment Methods: Available payment options and bank details

What sections are optional to include in a 30 Day Collection Letter?

1. Interest Calculation: Details of statutory interest applied, used when applicable under Late Payment legislation

2. Payment Plan Options: Alternative payment arrangements, included when willing to negotiate terms

3. Legal Consequences: Description of potential legal action, included for serious cases

What schedules should be included in a 30 Day Collection Letter?

1. Original Invoice Copy: Copy of unpaid invoice(s)

2. Statement of Account: Detailed breakdown of all transactions and amounts owed

3. Payment History Record: Record of previous payments and communications, if relevant

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Cost

Free to use
Industries

Late Payment of Commercial Debts (Interest) Act 1998: Primary legislation governing late commercial payments, establishing statutory rights to claim interest and compensation for late payment, defining when payments become late, and setting statutory interest rates

The Late Payment of Commercial Debts Regulations 2013: Updates to the 1998 Act covering maximum payment terms and rights to statutory compensation for late commercial payments

Consumer Credit Act 1974: Legislation governing consumer credit and debt, including consumer protection provisions, required information formats, and fair treatment requirements for individual debtors

FCA Regulations: Financial Conduct Authority guidelines covering debt collection practices, fair treatment of customers, and communication standards

Limitation Act 1980: Establishes time limits for debt recovery and statute of limitations considerations in England and Wales

GDPR and Data Protection Act 2018: Legislation governing personal data handling, privacy requirements, and information security measures in debt collection communications

Consumer Rights Act 2015: Legislation ensuring fair terms and transparency requirements in consumer contracts and communications

Business Protection from Misleading Marketing Regulations 2008: Regulations ensuring clear and accurate communication in business-to-business dealings, including debt collection

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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