The Vacation Confirmation Letter is a standard employment document used across Danish workplaces to formally document and confirm approved employee vacation periods. This document is essential for compliance with the Danish Holiday Act (Ferieloven) and helps maintain clear records of vacation arrangements. It should be issued whenever an employee's vacation request is approved, typically covering details such as specific vacation dates, number of days taken, remaining balance, and return date. The letter serves multiple purposes: it provides written confirmation to the employee, ensures proper vacation tracking for HR purposes, and maintains documentation for legal compliance. While not explicitly required by law, the Vacation Confirmation Letter has become standard practice in Danish employment relationships as part of good HR management and clear communication between employers and employees.
Create a bespoke document in minutes, or upload and review your own.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Get your first 2 documents free
Your data doesn't train Genie's AI
You keep IP ownership of your information
Key Requirements PROMPT example:
Vacation Confirmation Letter
I need a Vacation Confirmation Letter for my employee taking three weeks of summer holiday from July 1st to July 21st, 2025, including standard return-to-work details and remaining vacation balance information.
1. Employee Information: Full name, employee ID, department, and position of the employee
2. Vacation Period Details: Specific start and end dates of the approved vacation period, including both dates inclusive
3. Number of Vacation Days: Total number of vacation days being taken and how they are counted (including whether weekends are included)
4. Vacation Year Reference: Reference to which vacation year the days are being taken from, in accordance with the Danish Holiday Act
5. Remaining Vacation Balance: Statement of remaining vacation days after this period is taken
6. Return to Work Date: Clear specification of the date when the employee is expected to return to work
1. Special Arrangements: Used when there are specific work handover requirements or coverage arrangements during the vacation period
2. Vacation Pay Information: Include when there are specific details about vacation allowance payment or if the employee receives holiday pay instead of regular salary
3. Carry-over Details: Required when the employee is carrying over vacation days from a previous period, including any deadlines for using carried-over days
4. Emergency Contact: Optional section for employees in key positions who need to provide emergency contact details during their absence
5. COVID-19 Travel Advisory: Temporary section to be included during pandemic periods, addressing any travel restrictions or quarantine requirements
1. Vacation Calendar Overview: Visual calendar showing the approved vacation period in context of department or team vacation schedule
2. Handover Notes Template: Template for documenting any necessary handover information for colleagues covering during the vacation period
Authors
Relevant legal definitions
Clauses
Relevant Industries
Technology
Financial Services
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Public Sector
Transportation
Energy
Media and Entertainment
Telecommunications
Agriculture
Relevant Teams
Human Resources
Personnel Administration
People Operations
Administration
Office Management
Employee Relations
HR Operations
Talent Management
People Analytics
HR Compliance
Relevant Roles
HR Manager
HR Director
HR Administrator
Personnel Manager
HR Business Partner
HR Coordinator
Office Manager
Department Manager
Team Leader
Line Manager
HR Specialist
Administrative Manager
Executive Assistant
People Operations Manager
HR Operations Manager
Find the exact document you need
Confirmation Of Insurance Letter
A Danish law-compliant document that officially verifies insurance coverage and policy details, issued by insurers to confirm active insurance protection.
find out more
Account Verification Letter
A formal Danish bank-issued document confirming account existence and details, compliant with Danish banking regulations and used for official verification purposes.
find out more
Confirmation Of Residence Letter
An official Danish document confirming an individual's residential status and address, issued in compliance with Danish Civil Registration System requirements.
find out more
Work Experience Confirmation Letter
A formal employment verification document compliant with Danish law that confirms an individual's work history and position details with an organization.
find out more
Holiday Confirmation Letter
A Danish-law governed confirmation document for holiday bookings that outlines essential booking details and terms while ensuring compliance with Danish consumer protection regulations.
find out more
Past Employment Verification Letter
A Danish-law compliant formal letter confirming previous employment details, adhering to GDPR and local employment regulations.
find out more
Letter Of Enrolment
A Danish-law governed formal document confirming a student's acceptance and enrollment in an educational program at a Danish institution.
find out more
Confirmation Of Rental Letter
A Danish law-compliant document confirming rental arrangements between landlord and tenant, outlining key terms and conditions of the lease.
find out more
Confirmation Of Order Letter
A formal business document used under Danish law to confirm and document the acceptance of a customer's order, including all essential transaction details.
find out more
Supplier Confirmation Letter
A Danish law-governed document that formalizes supplier commitments, quality standards, and compliance requirements in a commercial relationship.
find out more
Redundancy Confirmation Letter
A formal document under Danish law confirming employment termination due to redundancy, including notice period and entitlements.
find out more
Proof Of Employment Letter
A formal Danish law-compliant document verifying an individual's employment status and terms with a company, used for official purposes.
find out more
Official Confirmation Letter
A formal document under Danish law used to officially confirm or acknowledge specific facts, agreements, or circumstances in a business or legal context.
find out more
Order Acknowledgement Letter
A Danish law-compliant business document confirming receipt and acceptance of a customer's purchase order, including key order details and terms.
find out more
Medical Confirmation Letter
A formal medical document issued by Danish healthcare providers confirming patient health status, compliant with Danish healthcare legislation and documentation requirements.
find out more
Letter Of Salary Confirmation
A Danish-law governed formal document confirming an employee's salary and compensation details, used for official employment records and verification purposes.
find out more
Customer Confirmation Letter
A Danish law-compliant formal letter confirming customer agreement details, transaction terms, and service arrangements.
find out more
Appointment Verification Letter
A Danish law-compliant official letter confirming an individual's employment status, position, and key employment details within an organization.
find out more
Authorized Signatory Confirmation Letter
A Danish law-governed document confirming the identity and authority of individuals authorized to sign on behalf of a company.
find out more
Work Confirmation Letter
A Danish law-compliant document confirming essential employment terms and conditions between an employer and employee.
find out more
Account Balance Confirmation Letter
A Danish law-compliant formal document issued by financial institutions to verify account balances, typically used for audit and regulatory purposes.
find out more
Confirmation Of Retirement Letter
A formal letter confirming an employee's retirement under Danish law, including retirement date, final entitlements, and relevant procedures.
find out more
Reference Confirmation Letter
A formal employment reference document under Danish law confirming a former employee's employment details, responsibilities, and professional conduct.
find out more
Invoice Confirmation Letter
A Danish law-governed document confirming receipt and acceptance of an invoice, including payment commitment and terms.
find out more
Engagement Confirmation Letter
A Danish law-governed document confirming professional service engagement terms, scope, and conditions between service provider and client.
find out more
Balance Confirmation Letter
A Danish law-compliant formal letter verifying account balances between financial institutions and their clients, primarily used for audit and financial reporting purposes.
find out more
Vacation Confirmation Letter
A Danish-law compliant document confirming approved employee vacation periods, dates, and related details under the Danish Holiday Act.
find out more
Wage Verification Letter
A Danish-law compliant formal document confirming an employee's employment status and income details, used for various official verification purposes.
find out more
Award Confirmation Letter
A formal document under Danish law confirming the details and terms of an award or bonus granted to a recipient, including relevant conditions and tax implications.
find out more
Confirmation Of Interest Letter
A Danish law-governed formal document expressing preliminary interest in a business opportunity or transaction, serving as a precursor to detailed negotiations.
find out more
Audit Confirmation Letter
A formal letter used by auditors in Denmark to obtain third-party verification of client information, complying with Danish audit standards and regulations.
find out more
Confirmation Of Relationship Letter
A Danish law-governed formal letter confirming the existence and terms of a business or professional relationship between parties.
find out more
Account Payable Confirmation Letter
A Danish law-governed formal acknowledgment of debt obligations between businesses, confirming accounts payable details and payment terms.
find out more
Verification Of Enrollment Letter
An official Danish educational document confirming student enrollment status, compliant with Danish education laws and GDPR requirements.
find out more
Confirmation Of Termination Letter
A Danish law-compliant document confirming employment termination, specifying termination terms and final arrangements between employer and employee.
find out more
Confirmation Of Sale Letter
A formal document under Danish law confirming the terms and conditions of a completed sale transaction between parties.
find out more
Confirmation Of Investment Letter
A Danish law-governed letter confirming an investor's commitment to an investment, including key terms and regulatory acknowledgments.
find out more
Agreement Confirmation Letter
A Danish law-governed document that formally confirms and summarizes previously agreed terms and conditions between parties.
find out more
Confirmation Of Work Experience Letter
A formal Danish employment verification document confirming an individual's work history, job responsibilities, and professional experience in compliance with Danish law.
find out more
Income Verification Letter
A Danish law-compliant official letter verifying an individual's employment income and status, used for various legal and financial purposes.
find out more
Appointment Confirmation Letter
A Danish law-compliant formal letter confirming employment terms and conditions, serving as official documentation of the employment relationship.
find out more
Attendance Confirmation Letter
A Danish-compliant formal document confirming an individual's attendance at a specific event, course, or program, serving as official proof for various institutional purposes.
find out more
Job Confirmation Letter
A formal document under Danish law confirming employment terms and conditions between employer and employee, compliant with the Danish Statement of Employment Particulars Act.
find out more
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
Our bank-grade security infrastructure undergoes regular external audits
We are ISO27001 certified, so your data is secure
Organizational security
You retain IP ownership of your documents
You have full control over your data and who gets to see it
Innovation in privacy:
Genie partnered with the Computational Privacy Department at Imperial College London
Together, we ran a £1 million research project on privacy and anonymity in legal contracts
Want to know more?
Visit our Trust Centre for more details and real-time security updates.
Read our Privacy Policy.