Services Quotation Template for Denmark

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Services Quotation

Document background

The Services Quotation is a fundamental business document used in Danish commercial practice when a service provider wishes to make a formal offer to provide services to a potential client. This document type must comply with Danish law, particularly the Danish Contracts Act (Aftaleloven) and the Danish Marketing Practices Act (Markedsføringsloven). A Services Quotation typically includes comprehensive details about the proposed services, pricing structure (including VAT/moms), delivery timeframes, and terms and conditions. It serves as the initial step in contract formation and, when accepted, can form a binding agreement under Danish law. The document is essential for businesses operating in Denmark, whether offering professional, technical, or consulting services, and must include all elements required for a valid commercial offer under Danish jurisdiction.

Suggested Sections

1. Company Information: Details of the service provider, including business registration number (CVR), address, and contact information

2. Client Information: Full details of the potential client, including business/individual name, address, and contact information

3. Service Description: Detailed description of the proposed services, including scope and deliverables

4. Pricing: Detailed breakdown of costs, including unit prices, total amount, and VAT (moms) in accordance with Danish VAT Act

5. Timeline: Proposed schedule for service delivery, including start date and completion date

6. Payment Terms: Payment schedule, method, and conditions

7. Validity Period: Duration for which the quotation remains valid

8. Terms and Conditions: Basic terms governing the quotation and potential service agreement

Optional Sections

1. Service Level Agreement: Include when offering services with specific performance metrics or service levels

2. Resource Allocation: Include when specific personnel or resources are dedicated to the service delivery

3. Change Management: Include for complex services where scope changes might be anticipated

4. Acceptance Criteria: Include when specific criteria need to be met for service completion

5. Travel and Expenses: Include when service delivery involves travel or additional expenses

6. Assumptions and Prerequisites: Include when service delivery depends on specific conditions or client inputs

7. Confidentiality Terms: Include when service involves access to sensitive information

Suggested Schedules

1. Detailed Service Specification: Technical or detailed description of services, methodologies, and deliverables

2. Price Schedule: Detailed breakdown of costs, particularly for complex service packages

3. Resource Schedule: Details of personnel, equipment, or resources allocated to the service

4. Timeline Schedule: Detailed project plan or delivery schedule for complex services

5. Terms and Conditions: Standard terms and conditions of the service provider

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