The Property Management Contract is essential for formalizing the delegation of property management responsibilities in Denmark. This document is typically used when property owners seek professional management services for their real estate assets, whether commercial, residential, or mixed-use properties. The contract comprehensively addresses all aspects of property management, including maintenance, tenant relations, financial oversight, and regulatory compliance under Danish law. It incorporates specific requirements from relevant Danish legislation such as the Property Formation Act, Rent Act, and Business House Act, while also considering GDPR requirements for data handling. The Property Management Contract serves as a crucial tool for establishing clear lines of authority, responsibilities, and performance expectations between the property owner and the management company.
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Key Requirements PROMPT example:
Property Management Contract
I need a Property Management Contract for a portfolio of three commercial office buildings in Copenhagen, starting from March 1, 2025, with special emphasis on sustainability reporting and green building maintenance standards.
1. Parties: Identification of the property owner and the property management company, including business registration numbers (CVR)
2. Background: Context of the agreement and brief description of the property/properties to be managed
3. Definitions: Key terms used throughout the agreement including 'Property', 'Services', 'Management Fee', etc.
4. Appointment and Term: Formal appointment of the property manager and duration of the agreement
5. Scope of Services: Detailed description of core property management services to be provided
6. Manager's Obligations: Specific duties and responsibilities of the property manager
7. Property Owner's Obligations: Responsibilities and obligations of the property owner
8. Financial Management: Handling of property income, expenses, and accounting requirements
9. Fees and Payment Terms: Management fees, payment schedule, and expense reimbursement
10. Reporting and Communication: Regular reporting requirements and communication protocols
11. Insurance and Liability: Insurance requirements and allocation of liability between parties
12. Compliance: Obligations to comply with relevant Danish laws and regulations
13. Termination: Conditions and procedures for termination of the agreement
14. General Provisions: Standard clauses including governing law, notices, and amendments
1. Emergency Services: Additional provisions for 24/7 emergency response services, used when the property requires constant availability
2. Multi-Property Management: Special provisions for managing multiple properties, used when the agreement covers more than one property
3. Special Services: Additional specialized services such as renovation management or sustainability initiatives
4. Staff Management: Provisions for managing on-site staff, used when the property requires dedicated personnel
5. Marketing and Leasing: Additional services for marketing and leasing of vacant units, used for rental properties
6. Development and Renovation: Provisions for managing property development or major renovation projects
7. Data Protection: Detailed GDPR compliance measures, required when processing significant personal data
8. Conflict Resolution: Specific dispute resolution procedures, useful for high-value or complex management arrangements
1. Schedule 1 - Property Details: Detailed description of the property/properties including address, size, facilities, and specific features
2. Schedule 2 - Service Specifications: Detailed breakdown of all management services and service levels
3. Schedule 3 - Fee Structure: Detailed breakdown of management fees, additional service fees, and expense categories
4. Schedule 4 - Reporting Templates: Templates for required regular reports and communications
5. Schedule 5 - Key Performance Indicators: Specific performance metrics and standards for the property manager
6. Schedule 6 - Emergency Procedures: Detailed procedures for handling various types of emergencies
7. Schedule 7 - Insurance Requirements: Specific insurance types and coverage levels required
8. Appendix A - Property Management Team: Details of key personnel assigned to the property
9. Appendix B - Maintenance Schedule: Planned maintenance and inspection schedules
10. Appendix C - Contact Information: Contact details for all relevant parties and service providers
Authors
Relevant legal definitions
Agreement
Applicable Laws
Approved Budget
Building Systems
Business Day
Common Areas
Commencement Date
Confidential Information
Contract Year
Danish Rent Act
Effective Date
Emergency
Environmental Laws
Facility
Force Majeure
Gross Operating Income
Insurance Requirements
Intellectual Property Rights
Key Performance Indicators
Lease
Maintenance
Management Fee
Management Services
Manager
Operating Account
Operating Expenses
Owner
Performance Standards
Permitted Use
Personnel
Property
Property Manager
Reporting Period
Reserve Account
Service Charge
Service Level Agreement
Service Providers
Substantial Breach
Tenants
Term
Termination Date
Utilities
Applicable Laws
Approved Budget
Building Systems
Business Day
Common Areas
Commencement Date
Confidential Information
Contract Year
Danish Rent Act
Effective Date
Emergency
Environmental Laws
Facility
Force Majeure
Gross Operating Income
Insurance Requirements
Intellectual Property Rights
Key Performance Indicators
Lease
Maintenance
Management Fee
Management Services
Manager
Operating Account
Operating Expenses
Owner
Performance Standards
Permitted Use
Personnel
Property
Property Manager
Reporting Period
Reserve Account
Service Charge
Service Level Agreement
Service Providers
Substantial Breach
Tenants
Term
Termination Date
Utilities
Clauses
Appointment
Term and Renewal
Scope of Services
Authority and Powers
Duties and Responsibilities
Financial Management
Fees and Expenses
Budgeting and Reporting
Maintenance and Repairs
Emergency Services
Health and Safety
Insurance
Compliance
Personnel
Subcontracting
Tenant Relations
Record Keeping
Confidentiality
Data Protection
Intellectual Property
Representations and Warranties
Indemnification
Limitation of Liability
Force Majeure
Termination
Post-Termination Obligations
Assignment
Notices
Governing Law
Dispute Resolution
Entire Agreement
Severability
Amendments
Third Party Rights
Anti-Corruption
Environmental Compliance
Term and Renewal
Scope of Services
Authority and Powers
Duties and Responsibilities
Financial Management
Fees and Expenses
Budgeting and Reporting
Maintenance and Repairs
Emergency Services
Health and Safety
Insurance
Compliance
Personnel
Subcontracting
Tenant Relations
Record Keeping
Confidentiality
Data Protection
Intellectual Property
Representations and Warranties
Indemnification
Limitation of Liability
Force Majeure
Termination
Post-Termination Obligations
Assignment
Notices
Governing Law
Dispute Resolution
Entire Agreement
Severability
Amendments
Third Party Rights
Anti-Corruption
Environmental Compliance
Relevant Industries
Real Estate
Property Management
Facilities Management
Commercial Real Estate
Residential Real Estate
Property Development
Real Estate Investment
Public Housing
Retail Property
Office Property
Industrial Property
Hospitality
Relevant Teams
Legal
Real Estate
Property Management
Facilities Management
Operations
Finance
Compliance
Asset Management
Maintenance
Leasing
Administration
Risk Management
Property Services
Relevant Roles
Property Manager
Facility Manager
Real Estate Manager
Asset Manager
Building Manager
Operations Manager
Property Administrator
Real Estate Director
Facilities Director
Portfolio Manager
Property Owner
Real Estate Investor
Legal Counsel
Compliance Officer
Financial Controller
Maintenance Manager
Leasing Manager
Property Services Coordinator
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