The Intent to Vacate Letter is a crucial document in Danish property law that formalizes a tenant's decision to end their tenancy. This document is required under the Danish Rent Act (Lejeloven) and must be submitted within the notice period specified in the original lease agreement, typically three months for residential properties. The letter should contain essential information including the property address, intended vacancy date, and tenant details. It serves multiple purposes: providing legal notice to the landlord, initiating the move-out process, and protecting both parties' rights under Danish tenancy law. The document is particularly important as it triggers various legal timeframes and obligations, including property inspection arrangements and the process for security deposit return.
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Key Requirements PROMPT example:
Intent To Vacate Letter
I need an Intent to Vacate Letter for my apartment in Copenhagen, planning to move out on March 1, 2025, and require specific clauses about the return of my significant security deposit as I've made several approved improvements to the property.
1. Tenant Information: Full legal name(s) of all tenants on the lease, current contact information, and rental property address
2. Landlord Information: Full name and contact details of the landlord or property management company
3. Notice Declaration: Clear statement of intention to vacate the property, including the specific date of intended vacancy
4. Current Lease Details: Reference to the current lease agreement, including its start date and type (fixed-term or ongoing)
5. Move-out Date: Specific date when the property will be vacated, ensuring compliance with notice period requirements under Danish law
6. Property Inspection Request: Request for final inspection and arrangements for key handover
7. Forward Address: New address for future correspondence and return of security deposit
1. Early Termination Explanation: Required when vacating before the end of a fixed-term lease, explaining extraordinary circumstances if applicable
2. Maintenance Notes: Description of any known maintenance issues or repairs needed, if applicable
3. Security Deposit Instructions: Specific instructions regarding the return of security deposit, including bank account details if required
4. Utility Transfer Information: Details about utility account transfers or final readings, if tenant is responsible for utilities
5. Special Circumstances: Any special circumstances affecting the move-out (e.g., force majeure, health issues) that may be relevant under Danish law
1. Proof of Delivery: Documentation showing the letter was properly delivered to the landlord (e.g., receipt of registered mail)
2. Original Lease Agreement: Copy of the original lease agreement for reference
3. Photo Documentation: Current photos of the property condition (optional but recommended)
4. Inventory List: List of landlord-owned fixtures and fittings present in the property, if required by original lease
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