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1. Sender Details: Full legal name and address of the landlord or authorized representative
2. Recipient Details: Full legal name and address of the tenant
3. Property Identification: Clear and complete description of the leased premises, including address and any relevant unit numbers
4. Lease Reference: Details of the original lease agreement including date of execution and any subsequent amendments
5. Termination Declaration: Clear and unambiguous statement of termination including the effective date
6. Notice Period Confirmation: Statement confirming compliance with statutory or contractual notice periods
7. Property Return Requirements: Specific instructions regarding the condition and timeline for returning the property
8. Signature Block: Date and landlord's signature (or authorized representative's signature)
1. Grounds for Termination: Required when termination is based on specific grounds such as breach of contract or intended personal use
2. Immediate Termination Notice: Used only in cases of extraordinary termination for serious cause under BGB § 543
3. Outstanding Payments: Include if there are any rent arrears or other outstanding payments to be settled
4. Final Inspection Arrangements: Details of proposed final inspection and handover process
5. Legal Consequences: Description of legal consequences if tenant fails to vacate by the termination date
6. Alternative Dispute Resolution: Optional section proposing mediation or other forms of dispute resolution
1. Photographic Evidence: If termination is based on property damage or unauthorized modifications
2. Payment History: Documentation of rent arrears or payment issues if relevant to termination
3. Property Condition Report: Current condition assessment to be referenced during final inspection
4. Original Lease Agreement: Copy of the original lease agreement and any amendments
5. Correspondence History: Copies of relevant prior notices or warnings if termination is based on repeated violations
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