The Proforma Invoice Form is a essential commercial document used in German business transactions, particularly in international trade. It serves as a commitment quote or preliminary invoice issued by a seller to a buyer before the actual delivery of goods or services. This document, governed by German commercial law (HGB) and VAT legislation (UStG), must contain specific elements required by German and EU regulations, including detailed seller and buyer information, precise product descriptions, pricing, VAT details, and delivery terms. The Proforma Invoice Form is commonly used for customs clearance, obtaining import licenses, processing advance payments, or supporting letter of credit applications. While not a final invoice, it represents a binding offer and must accurately reflect the terms of the intended transaction.
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1. Company Information: Seller's complete business details including company name, address, tax ID, and commercial registry information (required under HGB)
2. Customer Information: Complete buyer details including company name, address, and tax ID if applicable
3. Invoice Details: Proforma invoice number, date of issue, and expected delivery date
4. Product/Service Details: Itemized list of products/services with descriptions, quantities, and unit prices
5. Pricing Information: Subtotal, VAT (if applicable), shipping costs, and total amount
6. Payment Terms: Expected payment method, payment deadline, and banking information
7. Delivery Terms: Incoterms, shipping method, and delivery address
1. Currency Information: Include when dealing with international transactions - specify exchange rates and currency conversion terms
2. Export Information: Include for international shipments - customs tariff numbers, country of origin, and export control information
3. Special Instructions: Include when specific handling, storage, or delivery requirements apply
4. Discount Terms: Include when offering early payment or volume discounts
5. Sample/Non-Commercial Value Declaration: Include when shipping samples or items without commercial value
1. Product Specifications: Detailed technical specifications or product descriptions when required
2. Packing List: Detailed breakdown of package contents and weights
3. Quality Certificates: Copies of relevant quality certifications or inspection reports
4. Export Documentation: Required export permits or licenses for international shipments
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