Probation Letter For Employee for Germany

Probation Letter For Employee Template for Germany

A formal document issued under German employment law that confirms and details the terms of an employee's probationary period (Probezeit). This letter complements the main employment contract and specifies the duration of the probation period (up to 6 months maximum under German law), performance expectations, evaluation criteria, and the shortened notice period (typically 2 weeks) applicable during probation. The document ensures compliance with German labor regulations while providing clear terms for both employer and employee during the initial employment phase.

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What is a Probation Letter For Employee?

The Probation Letter For Employee is a crucial document in German employment relationships, typically issued alongside or shortly after the main employment contract. It serves to formally document the probationary period, which under German law cannot exceed 6 months and allows for a shorter notice period of typically two weeks. This document is essential when onboarding new employees in Germany, as it provides clarity on performance expectations, evaluation criteria, and specific terms during the probationary period. The letter must comply with German labor law requirements, particularly the German Civil Code (BGB) and the Protection Against Dismissal Act (KSchG), while establishing clear guidelines for both parties during this initial employment phase.

What sections should be included in a Probation Letter For Employee?

1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and date of issuance

2. Employee Details: Full name and address of the employee

3. Reference Line: Clear indication that this is a probation letter (Probezeit-Schreiben)

4. Confirmation of Employment: Reference to the main employment contract and position

5. Probation Period Duration: Specific start and end dates of the probation period (maximum 6 months under German law)

6. Notice Period: Statement of the shortened notice period during probation (typically 2 weeks)

7. Performance Expectations: Clear outline of job responsibilities and performance criteria during probation

8. Evaluation Process: Description of how and when performance will be evaluated during probation

9. Signatures: Space for employer and employee signatures with date

What sections are optional to include in a Probation Letter For Employee?

1. Benefits During Probation: Specify any variations in benefits during the probationary period, used when benefits differ from standard employment

2. Training Plan: Outline of specific training to be completed during probation, included when there is a structured onboarding program

3. Reporting Structure: Details of supervisors and reporting lines, included for larger organizations with complex structures

4. Works Council Reference: Reference to works council agreement if applicable, required only when company has a works council

5. Special Conditions: Any special arrangements or conditions specific to the probationary period, included when there are deviations from standard terms

What schedules should be included in a Probation Letter For Employee?

1. Job Description: Detailed description of role and responsibilities during probation

2. Performance Evaluation Form: Standard form used for probationary period evaluations

3. Training Schedule: If applicable, schedule of required training during probation period

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Probationary Period
Notice Period
Effective Date
Company
Employee
Employment Contract
Performance Criteria
Evaluation Period
Working Days
Direct Supervisor
Work Location
Regular Working Hours
Performance Review

Clauses

Duration of Probation
Notice Period
Performance Evaluation
Reporting Structure
Working Hours
Remuneration
Benefits
Duties and Responsibilities
Training Requirements
Confidentiality
Data Protection
Termination Rights
Acknowledgment
Governing Law

Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Telecommunications

Automotive

Energy

Media

Transportation

Real Estate

Relevant Teams

Human Resources

Legal

Recruitment

Personnel Administration

Compliance

Employee Relations

Relevant Roles

Human Resources Director

HR Manager

Recruitment Manager

Legal Counsel

HR Business Partner

Personnel Administrator

Hiring Manager

Department Head

Operations Manager

HR Coordinator

Talent Acquisition Specialist

Employment Law Specialist

HR Operations Manager

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What is a Probation Letter For Employee?

What sections should be included in a Probation Letter For Employee?

What sections are optional to include in a Probation Letter For Employee?

What schedules should be included in a Probation Letter For Employee?

Authors

Alex Denne

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