Weekly Meeting Minutes Template for Canada

Weekly Meeting Minutes are fundamental business documents required for maintaining accurate records of regular organizational meetings in Canada. These documents must comply with various Canadian legislative requirements, including the Canada Business Corporations Act and provincial corporate legislation. Weekly Meeting Minutes serve as official records of discussions, decisions, and action items, providing legal protection and ensuring organizational accountability. They are particularly important for audit trails, corporate governance, and historical documentation. The minutes should be detailed enough to inform absent members and future readers of key discussions and decisions while maintaining appropriate confidentiality levels. Regular weekly minutes differ from board meeting minutes or annual general meeting minutes in their level of formality and detail, though they must still maintain professional standards and accuracy.

1. Meeting Information Header: Date, time, location (including virtual meeting platform if applicable), meeting type (regular/special)

2. Attendance: List of present and absent members, guests, and their roles

3. Call to Order: Time meeting was called to order and by whom

4. Approval of Previous Minutes: Status of previous meeting's minutes approval, including any corrections

5. Agenda Review: Confirmation of current meeting agenda and any modifications

6. Action Items Review: Status updates on action items from previous meetings

7. Main Discussion Points: Key topics discussed, organized by agenda item

8. Decisions and Resolutions: Formal decisions made, including voting results if applicable

9. New Action Items: New tasks assigned, responsible parties, and deadlines

10. Next Meeting: Date, time, and location of next scheduled meeting

11. Adjournment: Time of meeting conclusion

12. Signature Block: Space for minute-taker and chair signatures with date