Staffing Agency Contract With Client for Canada

Staffing Agency Contract With Client Template for Canada

A comprehensive legal agreement governed by Canadian law that establishes the terms and conditions between a staffing agency and a client company for the provision of temporary workers. The document outlines the responsibilities of both parties, including recruitment processes, workplace safety requirements, fee structures, and compliance with provincial and federal employment standards. It addresses key aspects such as worker classification, liability allocation, insurance requirements, and data protection obligations under PIPEDA, while ensuring alignment with provincial employment standards and workers' compensation legislation.

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What is a Staffing Agency Contract With Client?

The Staffing Agency Contract With Client is essential for businesses operating in Canada that require temporary staffing solutions. This agreement is designed to comply with Canadian federal and provincial employment laws, including Employment Standards Acts, Labour Relations Acts, and privacy legislation. It is typically used when a company needs to engage a staffing agency for temporary workforce solutions, whether for short-term projects, seasonal work, or ongoing staff augmentation. The contract covers crucial elements such as service scope, worker classification, payment terms, liability allocation, and compliance requirements. It's particularly important in protecting both parties' interests while ensuring adherence to Canadian employment standards and workplace safety regulations. The document includes specific provisions for worker supervision, insurance requirements, and data protection, making it suitable for various industries and staffing arrangements.

What sections should be included in a Staffing Agency Contract With Client?

1. Parties: Identification of the staffing agency and the client company, including full legal names and addresses

2. Background: Context of the agreement, including the staffing agency's business and the client's temporary staffing needs

3. Definitions: Key terms used throughout the agreement, including 'Temporary Workers', 'Assignment', 'Services', etc.

4. Services: Detailed description of staffing services to be provided, including recruitment, screening, and placement processes

5. Terms of Engagement: Rules and procedures for requesting, accepting, and terminating temporary worker assignments

6. Fees and Payment Terms: Pricing structure, payment schedule, and related financial terms

7. Obligations of the Staffing Agency: Agency's responsibilities including worker screening, compliance with employment laws, and insurance requirements

8. Obligations of the Client: Client's responsibilities including workplace safety, supervision, and compliance with labor laws

9. Confidentiality: Protection of confidential information exchanged during the business relationship

10. Data Protection: Compliance with PIPEDA and handling of personal information

11. Liability and Indemnification: Allocation of risks and responsibilities between parties

12. Insurance: Required insurance coverage for both parties

13. Term and Termination: Duration of agreement and termination provisions

14. General Provisions: Standard clauses including governing law, notices, and dispute resolution

What sections are optional to include in a Staffing Agency Contract With Client?

1. Non-Solicitation: Restrictions on hiring temporary workers directly, used when the agency wants to protect its workforce

2. Performance Metrics: Specific KPIs and service levels, included for larger contracts or clients requiring formal performance measurement

3. International Staffing: Additional terms for cross-border placements, used when foreign workers may be involved

4. Specialized Industry Requirements: Industry-specific compliance requirements, included for regulated industries

5. Volume Commitments: Minimum staffing volumes and related terms, used for larger, long-term relationships

6. Training Requirements: Specific training obligations, included when specialized training is needed

7. Benefits Administration: Terms regarding employee benefits, used when the agency provides benefits management services

8. Transition Services: Procedures for transitioning workers, used when there's a previous provider

What schedules should be included in a Staffing Agency Contract With Client?

1. Schedule A - Fee Schedule: Detailed breakdown of all fees, markups, and payment terms

2. Schedule B - Service Specifications: Detailed description of services, including recruitment processes and timeframes

3. Schedule C - Required Worker Qualifications: Standard qualification requirements for different categories of temporary workers

4. Schedule D - Health and Safety Requirements: Specific workplace safety requirements and procedures

5. Schedule E - Compliance Checklist: List of required compliance documents and certifications

6. Schedule F - Key Performance Indicators: Detailed metrics for measuring service performance

7. Appendix 1 - Standard Forms: Templates for work orders, timesheets, and other routine documents

8. Appendix 2 - Emergency Contact Information: List of key contacts for both parties for urgent matters

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Agency Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Construction

Healthcare

Information Technology

Financial Services

Retail

Logistics and Warehousing

Professional Services

Hospitality

Education

Mining and Resources

Agriculture

Government and Public Sector

Relevant Teams

Human Resources

Legal

Procurement

Operations

Finance

Compliance

Risk Management

Talent Acquisition

Project Management

Executive Leadership

Relevant Roles

Human Resources Director

Legal Counsel

Procurement Manager

Operations Manager

HR Manager

Staffing Coordinator

Risk Manager

Compliance Officer

Finance Director

Department Supervisor

Project Manager

Talent Acquisition Manager

Chief Financial Officer

Chief Operating Officer

General Counsel

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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