The Notice of Termination of Employment is a crucial document in Canadian employment law, used when an employer needs to formally end an employment relationship. This document must be carefully drafted to ensure compliance with both federal and provincial employment standards, as well as common law principles. It is typically used in situations of both with-cause and without-cause terminations, containing essential information about notice periods, severance pay, benefit continuation, and final pay calculations. The document serves multiple purposes: it provides legally required notice to the employee, outlines their entitlements and obligations, and creates a formal record of the termination process. Whether used in federally regulated industries or those under provincial jurisdiction, the notice must meet minimum statutory requirements while potentially addressing additional obligations under common law.
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1. Letter Header: Company letterhead, date, and employee's full name and address
2. Notice of Termination: Clear statement of employment termination and effective date
3. Reason for Termination: Brief, factual statement of termination reason (if without cause, keep general)
4. Notice Period: Details of the notice period or pay in lieu of notice being provided
5. Final Pay and Benefits: Information about final salary, vacation pay, and benefits continuation
6. Return of Company Property: List of company property to be returned and process for return
7. Contact Information: HR or management contact details for questions or arrangements
8. Signature Block: Company representative's name, title, and signature
1. Severance Package Details: Used when offering additional severance beyond statutory minimums, including calculation and payment terms
2. Release Agreement Reference: Include when a separate release agreement must be signed as condition of receiving severance
3. Outplacement Services: Details of any career transition services being offered
4. Ongoing Obligations: Reminder of continuing obligations regarding confidentiality, non-compete, or non-solicitation
5. Reference Letter Offer: Include if company is willing to provide employment references
6. Benefits Conversion Rights: Information about converting group benefits to individual coverage
7. COBRA/Benefits Continuation: Details about extended benefits coverage options
1. Schedule A - Severance Calculation: Detailed breakdown of severance pay calculation including statutory and additional amounts
2. Schedule B - Benefits Summary: Detailed information about benefit continuation and termination dates
3. Schedule C - Company Property Checklist: Itemized list of company property to be returned
4. Appendix 1 - Employee Information Sheet: Form for employee to provide forwarding address and banking information for final payments
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