The Letter of Intent to Break Lease is a crucial document in Canadian residential and commercial tenancy relationships, used when a tenant needs to terminate their lease agreement before its natural conclusion. This document is typically employed in situations such as job relocations, medical emergencies, financial hardship, or other significant life changes that necessitate early lease termination. The letter must comply with provincial tenancy laws and typically includes the tenant's current information, lease details, proposed move-out date, and reason for termination. While not a guarantee of lease termination approval, this formal communication initiates the process and demonstrates professional intent to work with the landlord toward an amicable resolution. The document's format and content requirements may vary by province, but it serves as a critical first step in the early lease termination process across Canada.
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1. Sender's Information: Full name, current address, and contact details of the tenant
2. Date: Current date when the letter is written
3. Recipient's Information: Landlord's or property management company's name and address
4. Lease Property Details: Current rental property address and unit number
5. Lease Agreement Reference: Details of the current lease including start date and intended end date
6. Formal Notice Statement: Clear statement of intention to terminate the lease early
7. Proposed Move-out Date: Specific date when the tenant intends to vacate the property
8. Request for Property Inspection: Request for final inspection and return of security deposit
9. Forwarding Address: Address for future correspondence and security deposit return
10. Closing: Professional closing, signature, and printed name
1. Reason for Termination: Explanation of circumstances necessitating early lease termination (e.g., job relocation, medical reasons, financial hardship)
2. Remediation Offer: Proposed solutions to minimize landlord's financial impact (e.g., finding replacement tenant, forfeit deposit)
3. Reference to Lease Termination Clause: If applicable, reference to specific clause in original lease allowing for early termination
4. Hardship Documentation Reference: Mention of attached documentation proving hardship or circumstances
5. Maintenance Statement: Statement confirming property is in good condition and will be left clean
6. Request for Response: Request for written confirmation of receipt and acceptance
1. Proof of Circumstance: Supporting documentation such as job offer letters, medical certificates, or military orders
2. Current Lease Agreement: Copy of the current lease agreement for reference
3. Property Condition Photos: Current dated photos showing property condition
4. Payment History: Record of rent payment history showing tenant in good standing
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