A Letter Of Intent Project Management document is a crucial preliminary step in establishing professional project management services in Canada. It serves as a bridge between initial discussions and a formal contract, typically used when organizations are preparing to engage external project management expertise or formalize internal project management arrangements. The document outlines key aspects such as scope, timeline, resources, and commercial terms, while maintaining flexibility for future negotiations. Under Canadian jurisdiction, while mostly non-binding, certain provisions like confidentiality and exclusivity can be made explicitly binding. This document is particularly valuable in complex projects where detailed due diligence and negotiation are required before finalizing a formal agreement, providing a structured framework for moving forward while protecting both parties' interests during the preliminary stages.

1. Sender and Recipient Details: Full legal names and addresses of both parties in standard business letter format

2. Date: Date of the letter's issuance

3. Subject Line: Clear identification of the project and nature of the letter

4. Introduction: Brief opening paragraph identifying the parties and the project management opportunity being discussed

5. Project Overview: High-level description of the project, its scope, and primary objectives

6. Proposed Services: Outline of the project management services to be provided

7. Timeline and Milestones: Proposed project timeline and key milestones

8. Commercial Terms: Preliminary discussion of fees, payment terms, and resource allocation

9. Non-Binding Nature: Clear statement that the LOI is non-binding except for specific provisions

10. Binding Provisions: Identification of which provisions are binding (typically confidentiality, exclusivity, and governing law)

11. Next Steps: Outline of the process for moving forward and timeline for formal agreement

12. Closure: Standard letter closing with signature blocks for both parties