The Letter of Intent for Vacation Leave is a standard business document used across Canadian organizations to formalize vacation requests and maintain proper employment records. This document is typically required when employees wish to take their statutory vacation entitlements or additional vacation time as per their employment agreement. It ensures compliance with Canadian federal labor laws and provincial employment standards, which mandate minimum vacation entitlements (typically 2 weeks after one year of service, with variations by province). The letter serves multiple purposes: it formally documents the request, confirms available vacation balance, outlines work coverage plans, and provides a record of approval. This documentation is particularly important for audit purposes and maintaining clear communication between all parties involved in the leave approval process.

1. Employee Information: Full name, employee ID, position, and department

2. Request Details: Specific dates requested for vacation leave, including first and last day

3. Leave Balance Information: Current vacation leave balance and amount of leave being requested

4. Work Coverage Plan: Brief outline of how work duties will be covered during absence

5. Contact Information: Emergency contact details and any contact information while on leave

6. Signature Block: Space for employee signature, date, and supervisor approval