Joint Controller Data Sharing Agreement Template for Canada

Create a bespoke document in minutes, or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Joint Controller Data Sharing Agreement

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Joint Controller Data Sharing Agreement

"I need a Joint Controller Data Sharing Agreement between a Canadian healthcare provider and a medical research institution, both based in Ontario, for sharing patient data for research purposes starting March 2025, ensuring compliance with both PIPEDA and healthcare-specific regulations."

What is a Joint Controller Data Sharing Agreement?

This document is essential when two or more organizations act as joint controllers in processing personal information under Canadian privacy law. A Joint Controller Data Sharing Agreement becomes necessary when organizations share decision-making authority over the purposes and means of data processing, requiring clear delineation of responsibilities and compliance obligations. It addresses requirements under PIPEDA and provincial privacy laws, establishing protocols for data security, breach notification, and individual rights management. This agreement is particularly crucial in complex data sharing arrangements where multiple parties have equal standing in determining how personal information is handled, such as research partnerships, shared services arrangements, or joint ventures. The agreement helps organizations demonstrate accountability and compliance with Canadian privacy principles while providing a clear framework for cooperation and risk management.

What sections should be included in a Joint Controller Data Sharing Agreement?

1. Parties: Identification of the joint controllers entering into the agreement

2. Background: Context of the data sharing arrangement and relationship between the parties

3. Definitions: Definitions of key terms used throughout the agreement, including relevant terms from PIPEDA and applicable privacy laws

4. Scope and Purpose: Definition of the specific purposes for data sharing and the scope of joint processing activities

5. Roles and Responsibilities: Detailed breakdown of each controller's obligations and responsibilities in the joint arrangement

6. Legal Basis for Processing: Identification of the legal grounds for processing personal information under Canadian privacy laws

7. Data Protection Principles: Commitment to and implementation of fundamental data protection principles under Canadian law

8. Security Measures: Technical and organizational measures required to protect personal information

9. Data Breach Notification: Procedures for handling and reporting privacy breaches between parties and to authorities

10. Individual Rights: Procedures for handling data subject requests and ensuring compliance with individual rights

11. Term and Termination: Duration of the agreement and conditions for termination

12. Liability and Indemnification: Allocation of liability between joint controllers and indemnification provisions

13. Governing Law and Jurisdiction: Specification of Canadian law as governing law and jurisdiction for disputes

What sections are optional to include in a Joint Controller Data Sharing Agreement?

1. Cross-border Data Transfers: Required when personal information will be transferred outside of Canada

2. Sector-Specific Requirements: Include when dealing with regulated sectors such as healthcare or financial services

3. Audit Rights: Optional provisions for mutual audit rights between controllers

4. Insurance Requirements: Specific insurance obligations for high-risk processing activities

5. Data Retention and Disposal: Specific requirements for retention periods and secure disposal methods

6. Subprocessing: Required when either controller may engage subprocessors

7. Force Majeure: Optional provisions for handling circumstances beyond parties' control

What schedules should be included in a Joint Controller Data Sharing Agreement?

1. Schedule A - Categories of Personal Information: Detailed list of personal information types being shared

2. Schedule B - Technical and Security Requirements: Specific security measures and technical requirements for data sharing

3. Schedule C - Data Processing Activities: Detailed description of processing activities carried out by each controller

4. Schedule D - Contact Points and Escalation Procedures: Key contacts and procedures for operational and emergency situations

5. Schedule E - Privacy Impact Assessment: Summary of privacy impact assessment findings and mitigation measures

6. Appendix 1 - Standard Operating Procedures: Detailed procedures for day-to-day operations and data handling

7. Appendix 2 - Breach Response Plan: Detailed procedures for responding to and managing data breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Healthcare

Financial Services

Education

Technology

Telecommunications

Research and Development

Professional Services

Public Sector

Insurance

Retail

Manufacturing

Transportation and Logistics

Relevant Teams

Legal

Privacy

Compliance

Information Security

Information Technology

Risk Management

Data Governance

Operations

Information Management

Corporate Affairs

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

Risk Manager

Operations Director

Chief Information Officer

Chief Technology Officer

Privacy Analyst

Data Governance Manager

Information Management Director

Corporate Counsel

IT Security Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Data Privacy Agreement

A Canadian-law governed agreement establishing terms for personal data handling and privacy compliance under PIPEDA and provincial privacy laws.

find out more

Joint Controller Data Processing Agreement

A Canadian-law governed agreement establishing roles and responsibilities between joint controllers for personal information processing under PIPEDA and provincial privacy laws.

find out more

DPA Data Protection Agreement

A Canadian Data Protection Agreement governing the processing of personal information under federal and provincial privacy laws, establishing data handling requirements between organizations.

find out more

Joint Controller Data Sharing Agreement

A Canadian law-compliant agreement establishing shared responsibilities between joint controllers for personal data processing and protection.

find out more

Data Protection Addendum

A Canadian-law governed Data Protection Addendum that establishes privacy compliance requirements between parties processing personal information under PIPEDA and provincial privacy laws.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.