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Joint Controller Data Sharing Agreement
"I need a Joint Controller Data Sharing Agreement between a Canadian healthcare provider and a medical research institution, both based in Ontario, for sharing patient data for research purposes starting March 2025, ensuring compliance with both PIPEDA and healthcare-specific regulations."
1. Parties: Identification of the joint controllers entering into the agreement
2. Background: Context of the data sharing arrangement and relationship between the parties
3. Definitions: Definitions of key terms used throughout the agreement, including relevant terms from PIPEDA and applicable privacy laws
4. Scope and Purpose: Definition of the specific purposes for data sharing and the scope of joint processing activities
5. Roles and Responsibilities: Detailed breakdown of each controller's obligations and responsibilities in the joint arrangement
6. Legal Basis for Processing: Identification of the legal grounds for processing personal information under Canadian privacy laws
7. Data Protection Principles: Commitment to and implementation of fundamental data protection principles under Canadian law
8. Security Measures: Technical and organizational measures required to protect personal information
9. Data Breach Notification: Procedures for handling and reporting privacy breaches between parties and to authorities
10. Individual Rights: Procedures for handling data subject requests and ensuring compliance with individual rights
11. Term and Termination: Duration of the agreement and conditions for termination
12. Liability and Indemnification: Allocation of liability between joint controllers and indemnification provisions
13. Governing Law and Jurisdiction: Specification of Canadian law as governing law and jurisdiction for disputes
1. Cross-border Data Transfers: Required when personal information will be transferred outside of Canada
2. Sector-Specific Requirements: Include when dealing with regulated sectors such as healthcare or financial services
3. Audit Rights: Optional provisions for mutual audit rights between controllers
4. Insurance Requirements: Specific insurance obligations for high-risk processing activities
5. Data Retention and Disposal: Specific requirements for retention periods and secure disposal methods
6. Subprocessing: Required when either controller may engage subprocessors
7. Force Majeure: Optional provisions for handling circumstances beyond parties' control
1. Schedule A - Categories of Personal Information: Detailed list of personal information types being shared
2. Schedule B - Technical and Security Requirements: Specific security measures and technical requirements for data sharing
3. Schedule C - Data Processing Activities: Detailed description of processing activities carried out by each controller
4. Schedule D - Contact Points and Escalation Procedures: Key contacts and procedures for operational and emergency situations
5. Schedule E - Privacy Impact Assessment: Summary of privacy impact assessment findings and mitigation measures
6. Appendix 1 - Standard Operating Procedures: Detailed procedures for day-to-day operations and data handling
7. Appendix 2 - Breach Response Plan: Detailed procedures for responding to and managing data breaches
Authors
Applicable Privacy Laws
Business Day
Business Purpose
Consent
Controller
Data Breach
Data Protection Impact Assessment
Data Protection Laws
Data Subject
Effective Date
Joint Controllers
Personal Information
Processing
Processor
PIPEDA
Provincial Privacy Laws
Reasonable Security Measures
Sensitive Personal Information
Services
Shared Personal Information
Subprocessor
Technical and Organizational Measures
Term
Third Party
Transfer
Privacy Commissioner
Authorized Personnel
Confidential Information
Data Protection Officer
Individual Rights
Material Change
Privacy Impact Assessment
Processing Records
Security Incident
Standard Operating Procedures
Definitions
Scope
Joint Control Arrangements
Data Protection Obligations
Security Requirements
Data Breach Notification
Confidentiality
Individual Rights
Cross-border Transfers
Audit Rights
Liability
Indemnification
Insurance
Term and Termination
Force Majeure
Assignment
Notices
Entire Agreement
Severability
Waiver
Amendment
Governing Law
Dispute Resolution
Data Retention
Subprocessing
Compliance with Laws
Warranties and Representations
Record Keeping
Cooperation
Healthcare
Financial Services
Education
Technology
Telecommunications
Research and Development
Professional Services
Public Sector
Insurance
Retail
Manufacturing
Transportation and Logistics
Legal
Privacy
Compliance
Information Security
Information Technology
Risk Management
Data Governance
Operations
Information Management
Corporate Affairs
Chief Privacy Officer
Data Protection Officer
Privacy Manager
Legal Counsel
Compliance Officer
Information Security Manager
Risk Manager
Operations Director
Chief Information Officer
Chief Technology Officer
Privacy Analyst
Data Governance Manager
Information Management Director
Corporate Counsel
IT Security Manager
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Joint Controller Data Sharing Agreement
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A Canadian-law governed Data Protection Addendum that establishes privacy compliance requirements between parties processing personal information under PIPEDA and provincial privacy laws.
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