Framework Agreement Public Procurement for Canada

Framework Agreement Public Procurement Template for Canada

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Framework Agreements Public Procurement

"I need a Framework Agreement Public Procurement document for the Government of Canada's IT services procurement, covering multiple suppliers across all provinces, with specific provisions for cybersecurity compliance and Indigenous business participation, to be implemented by March 2025."

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What is a Framework Agreement Public Procurement?

Framework Agreements Public Procurement in Canada serve as master agreements between public sector entities and suppliers, establishing the groundwork for future procurement activities. These agreements are particularly valuable when government organizations need to make repeated purchases over time without running multiple full procurement processes. They must comply with the Canadian Free Trade Agreement (CFTA), relevant international trade agreements, and federal/provincial procurement regulations. The framework sets out clear procedures for call-off contracts, pricing mechanisms, and performance requirements while maintaining transparency and fair competition. It includes specific provisions for various procurement scenarios, from direct awards to mini-competitions, and often incorporates social value elements such as Indigenous procurement and environmental sustainability requirements.

What sections should be included in a Framework Agreement Public Procurement?

1. Parties: Identification of the contracting authority and the supplier(s)

2. Background: Context of the framework agreement, procurement process followed, and reference to relevant procurement legislation

3. Definitions: Detailed definitions of terms used throughout the agreement, including procurement-specific terminology

4. Scope of Framework: Details of goods/services covered, geographical scope, and any divisions into lots

5. Duration: Term of the framework agreement, including any extension options

6. Operation of the Framework: Procedures for awarding call-off contracts, mini-competition processes, and direct award criteria

7. Obligations of the Supplier: Core obligations, quality standards, and performance requirements

8. Pricing and Payment: Pricing mechanism, payment terms, and price adjustment provisions

9. Contract Management: Performance monitoring, KPIs, and reporting requirements

10. Compliance and Audit: Requirements for regulatory compliance, audit rights, and record-keeping

11. Confidentiality and Transparency: Provisions balancing confidentiality with public sector transparency obligations

12. Liability and Insurance: Liability limits, indemnities, and insurance requirements

13. Termination: Termination rights and procedures

14. Dispute Resolution: Dispute resolution procedures compliant with public sector requirements

15. General Provisions: Standard boilerplate clauses adapted for public sector context

What sections are optional to include in a Framework Agreement Public Procurement?

1. Small Business Participation: Required when framework includes specific provisions for SME participation

2. Indigenous Participation: Required when framework includes Indigenous procurement strategy elements

3. Security Requirements: Required for frameworks involving sensitive information or security-cleared personnel

4. Environmental Requirements: Required when incorporating specific environmental or sustainability criteria

5. Social Value Commitments: Required when framework includes specific social value or community benefit requirements

6. International Trade Compliance: Required when framework falls under international trade agreement thresholds

7. Language Requirements: Required when services must be provided in both official languages

8. Intellectual Property Rights: Required when framework involves creation or licensing of intellectual property

What schedules should be included in a Framework Agreement Public Procurement?

1. Schedule A - Goods and Services Specification: Detailed specifications of goods/services covered under the framework

2. Schedule B - Pricing Schedule: Detailed pricing structures, including any volume discounts or pricing mechanisms

3. Schedule C - Call-off Terms and Conditions: Standard terms and conditions for individual call-off contracts

4. Schedule D - Call-off Procedures: Detailed procedures for awarding call-off contracts

5. Schedule E - Performance Management: KPIs, service levels, and performance monitoring procedures

6. Schedule F - Security Requirements: Detailed security requirements and compliance procedures

7. Schedule G - Form of Call-off Contract: Template for individual call-off contracts

8. Schedule H - Supplier Code of Conduct: Expected standards of behavior and ethics for suppliers

9. Appendix 1 - Approved Subcontractors: List of pre-approved subcontractors and their scope of work

10. Appendix 2 - Required Forms: Standard forms for use during framework operation

11. Appendix 3 - Reporting Templates: Templates for required regular reporting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Public Administration

Healthcare

Information Technology

Construction

Professional Services

Defense

Education

Infrastructure

Transportation

Environmental Services

Facilities Management

Consulting Services

Manufacturing

Energy

Relevant Teams

Procurement

Legal

Compliance

Finance

Supply Chain

Commercial

Operations

Risk Management

Vendor Management

Contract Management

Business Development

Public Sector Relations

Strategic Sourcing

Bid Management

Relevant Roles

Procurement Manager

Contract Administrator

Public Sector Procurement Officer

Tender Specialist

Procurement Director

Commercial Manager

Legal Counsel

Compliance Officer

Supply Chain Manager

Bid Manager

Category Manager

Chief Procurement Officer

Government Contracting Officer

Vendor Relations Manager

Strategic Sourcing Manager

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