The Final Warning Letter To Employee is a critical document in Canadian employment law and human resource management, typically issued after previous verbal and/or written warnings have not resulted in required improvements. It serves as the final step in progressive discipline before termination, providing clear documentation of performance issues, conduct violations, or policy breaches. The letter must comply with federal and provincial employment standards, human rights legislation, and where applicable, collective agreement requirements. It should detail specific incidents, reference previous warnings, outline required improvements, specify timelines, and clearly state consequences of non-compliance. This document is essential for maintaining proper employment records and protecting the employer's interests in potential wrongful dismissal claims while providing the employee a final opportunity to address concerns.

1. Letter Header: Company letterhead, date, and formal addressing to the employee including their name, position, and employee ID

2. Previous Warnings Reference: Summary of previous verbal and written warnings, including dates and nature of discussions

3. Current Issue: Detailed description of the specific incident(s) or behavior(s) leading to this final warning, including dates and specific examples

4. Impact Statement: Explanation of how the employee's conduct affects the workplace, team, or business operations

5. Company Policy Reference: Citation of specific company policies, procedures, or standards that have been violated

6. Required Improvements: Clear outline of the specific improvements or changes in behavior that are required

7. Timeline and Consequences: Specific timeframe for improvement and clear statement of consequences if changes are not made, including possible termination

8. Support Resources: Information about available resources or support to help the employee improve

9. Acknowledgment: Space for signatures of both the employee and manager, date, and statement that signing indicates receipt of the warning