The Event License Agreement is a crucial document used in the Canadian events industry when a property owner or manager grants temporary use of a venue or space to an event organizer. This agreement is essential for any situation where a venue is being licensed for temporary use, whether for corporate events, entertainment shows, sporting events, or cultural gatherings. The document addresses key aspects required under Canadian law, including provincial licensing requirements, insurance obligations, and safety regulations. It provides a legal framework that protects both the venue owner and event organizer by clearly defining responsibilities, operational parameters, and risk allocation. The agreement is particularly important in the Canadian context as it must comply with provincial property laws, municipal bylaws, and specific event-related regulations that vary by jurisdiction. It typically includes detailed provisions for venue access, permitted activities, fee structures, and compliance requirements.
Create a bespoke document in minutes, or upload and review your own.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Get your first 2 documents free
Your data doesn't train Genie's AI
You keep IP ownership of your information
Key Requirements PROMPT example:
Event License Agreement
"I need an Event License Agreement for a three-day music festival at Heritage Park in Vancouver, taking place in July 2025, which will include food vendors and alcohol service, with an expected attendance of 5,000 people per day."
1. Parties: Identification of the licensor (venue owner/operator) and licensee (event organizer)
2. Background: Context of the agreement and brief description of the event and venue
3. Definitions: Key terms used throughout the agreement
4. Grant of License: Specific details of the license granted, including permitted use, areas covered, and duration
5. Event Details: Specific information about the event, including date, time, and nature of the event
6. License Fee and Payment Terms: Financial terms, payment schedule, and any additional charges
7. Security Deposit: Details of required deposit, terms of holding and return
8. Insurance and Liability: Required insurance coverage and allocation of risks between parties
9. Licensee's Obligations: Specific responsibilities of the event organizer including setup, cleaning, and compliance
10. Licensor's Obligations: Venue owner's responsibilities including access, facilities, and basic services
11. Cancellation and Termination: Circumstances under which the agreement can be cancelled and consequences
12. Force Majeure: Provisions for unforeseen circumstances preventing event execution
13. General Provisions: Standard legal clauses including governing law, notices, and entire agreement
1. Alcohol Service: Required when alcohol will be served at the event, including licensing requirements
2. Food Service: Required when food will be provided, including health and safety requirements
3. Technical Requirements: For events requiring specific technical setup like concerts or conferences
4. Security Arrangements: For large events requiring specific security measures
5. Merchandising Rights: For events involving sale of merchandise
6. Broadcasting Rights: For events that may be recorded or broadcast
7. Sponsorship and Advertising: When the event involves sponsors or advertising arrangements
8. Parking Arrangements: When specific parking provisions are required for the event
1. Schedule A - Venue Layout and Licensed Areas: Detailed plans showing the licensed areas and key facilities
2. Schedule B - Equipment and Facilities: List of equipment and facilities provided by the venue
3. Schedule C - Service Level Requirements: Detailed specifications for services to be provided
4. Schedule D - Fee Schedule: Detailed breakdown of all fees and charges
5. Schedule E - Insurance Requirements: Specific insurance requirements and minimum coverage levels
6. Schedule F - Event Timeline: Detailed schedule of setup, event, and teardown times
7. Schedule G - Health and Safety Requirements: Specific safety protocols and requirements
8. Schedule H - Technical Specifications: Detailed technical requirements and specifications for the event
Authors
Relevant legal definitions
Agreement
Applicable Laws
Approved Event
Authorities
Business Day
Cancellation Fee
Claims
Commencement Date
Common Areas
Confidential Information
Deposit
Effective Date
Emergency
Event
Event Date
Event Hours
Event Personnel
Event Schedule
Expiry Date
Facilities
Force Majeure Event
Hazardous Materials
Insurance Requirements
License
License Fee
Licensed Area
Licensee
Licensor
Operating Expenses
Permitted Use
Premises
Regular Business Hours
Representatives
Security Deposit
Service Providers
Setup Period
Takedown Period
Term
Utilities
Venue
Applicable Laws
Approved Event
Authorities
Business Day
Cancellation Fee
Claims
Commencement Date
Common Areas
Confidential Information
Deposit
Effective Date
Emergency
Event
Event Date
Event Hours
Event Personnel
Event Schedule
Expiry Date
Facilities
Force Majeure Event
Hazardous Materials
Insurance Requirements
License
License Fee
Licensed Area
Licensee
Licensor
Operating Expenses
Permitted Use
Premises
Regular Business Hours
Representatives
Security Deposit
Service Providers
Setup Period
Takedown Period
Term
Utilities
Venue
Clauses
Grant of License
Payment
Deposit
Permitted Use
Term
Insurance
Indemnification
Liability
Force Majeure
Health and Safety
Compliance with Laws
Operational Requirements
Access Rights
Security
Maintenance
Utilities
Event Management
Cancellation
Termination
Assignment and Sublicensing
Confidentiality
Intellectual Property
Notices
Governing Law
Dispute Resolution
Entire Agreement
Amendment
Severability
Third Party Rights
Representations and Warranties
Default and Remedies
Emergency Procedures
Cleaning and Waste Management
Parking
Signage and Advertising
Damage to Property
Payment
Deposit
Permitted Use
Term
Insurance
Indemnification
Liability
Force Majeure
Health and Safety
Compliance with Laws
Operational Requirements
Access Rights
Security
Maintenance
Utilities
Event Management
Cancellation
Termination
Assignment and Sublicensing
Confidentiality
Intellectual Property
Notices
Governing Law
Dispute Resolution
Entire Agreement
Amendment
Severability
Third Party Rights
Representations and Warranties
Default and Remedies
Emergency Procedures
Cleaning and Waste Management
Parking
Signage and Advertising
Damage to Property
Relevant Industries
Entertainment
Sports
Hospitality
Real Estate
Education
Cultural Arts
Corporate Events
Tourism
Public Sector
Retail
Media and Broadcasting
Non-profit Organizations
Relevant Teams
Legal
Operations
Events Management
Facilities Management
Risk Management
Business Development
Property Management
Compliance
Commercial
Client Relations
Contract Administration
Venue Operations
Relevant Roles
Venue Manager
Event Coordinator
Property Manager
Operations Director
Facilities Manager
Legal Counsel
Risk Manager
Events Director
Business Development Manager
Contract Administrator
Compliance Officer
Event Safety Officer
Commercial Property Manager
Client Relations Manager
Venue Operations Manager
Find the exact document you need
Event Planner Vendor Contract
A Canadian-law governed agreement between an event planner and client, establishing terms for event planning services, responsibilities, and deliverables.
find out more
Venue Management Contract
A Canadian-law governed agreement between a venue owner and management company for professional operation and maintenance of an entertainment, cultural, or sports venue.
find out more
Hall Rental Agreement
A Canadian-law governed agreement setting terms and conditions for temporary hall rental, including usage rights, fees, and liability provisions.
find out more
Videography Services Agreement
A Canadian-law governed agreement between a videography service provider and client establishing terms for professional video production services and deliverables.
find out more
Event Planner Contract
A Canadian-law governed agreement between an event planner and client establishing service terms, responsibilities, and event execution parameters.
find out more
Event Collaboration Agreement
A Canadian-law governed agreement establishing terms for multi-party collaboration in event organization and execution.
find out more
Private Party Rental Agreement
A Canadian-law governed agreement establishing terms for temporary venue rental for private events, including rental conditions, fees, and liability provisions.
find out more
Private Party Payment Contract
A Canadian legal agreement establishing payment terms and obligations between private parties, compliant with federal and provincial regulations.
find out more
Private Party Contract
A Canadian-compliant private party contract template for establishing legally binding agreements between private entities.
find out more
Keynote Speaker Contract
A Canadian-law governed agreement establishing terms and conditions for keynote speaking engagements, including service delivery, compensation, and legal compliance requirements.
find out more
Party Decor Rental Contract
A Canadian-compliant contract template for party decoration rentals, covering rental terms, liability, and provincial regulatory requirements.
find out more
Venue Rental Contract
A Canadian-law governed agreement for temporary venue rental, establishing terms between venue providers and renters.
find out more
Speaker Agreement Contract
A Canadian-law governed agreement establishing terms between a speaker and hiring organization for speaking engagements, presentations, or lectures.
find out more
Private Event Contract
A Canadian-law governed contract establishing terms and conditions for private event organization and execution, including service specifications, payments, and liability provisions.
find out more
Event Investment Contract
A Canadian-law governed agreement establishing terms for event investment, including financial structure, operational requirements, and regulatory compliance.
find out more
Venue Promoter Agreement
A Canadian-law governed agreement between venue owners/operators and promoters establishing terms for event promotion and management, including operational and financial responsibilities.
find out more
Exclusive Sponsorship Agreement
A Canadian-law governed agreement establishing exclusive sponsorship rights and obligations between a sponsor and sponsored entity.
find out more
Event License Agreement
A Canadian-law governed agreement establishing terms for temporary venue use for events, including licensing, operational requirements, and regulatory compliance.
find out more
Event Booking Contract
A Canadian-compliant contract governing the terms and conditions for booking and using a venue or space for events, including key provisions for both venue provider and client.
find out more
Special Event Agreement
A Canadian legal agreement governing the terms and conditions for hosting special events, establishing rights and obligations between event organizers and venue operators.
find out more
Private Party Agreement
A legally binding contract between private parties under Canadian jurisdiction, establishing terms and conditions for their mutual engagement.
find out more
Artist Performance Contract
A Canadian-law governed agreement setting out terms and conditions for artist performances, including rights, obligations, and compensation of all parties involved.
find out more
Speaking Engagement Contract
A Canadian-law governed contract establishing terms and conditions for speaking engagements, including services, compensation, and mutual obligations between speakers and event organizers.
find out more
Event Hosting Agreement
A Canadian-law governed agreement between venue owners and event organizers establishing terms and conditions for hosting events at a specific venue.
find out more
Event Vendor Agreement
A Canadian-law governed agreement between event organizers and vendors, establishing terms for providing goods or services at events.
find out more
Event Sponsorship Agreement
A Canadian-law governed agreement establishing the terms and conditions for event sponsorship, including rights, benefits, and obligations between sponsors and event organizers.
find out more
Booth Rental Agreement
A Canadian-law governed agreement establishing terms and conditions for commercial booth rental arrangements, including rights, responsibilities, and operational requirements.
find out more
Download our whitepaper on the future of AI in Legal
By providing your email address you are consenting to our Privacy Notice.
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
Our bank-grade security infrastructure undergoes regular external audits
We are ISO27001 certified, so your data is secure
Organizational security
You retain IP ownership of your documents
You have full control over your data and who gets to see it
Innovation in privacy:
Genie partnered with the Computational Privacy Department at Imperial College London
Together, we ran a £1 million research project on privacy and anonymity in legal contracts
Want to know more?
Visit our Trust Centre for more details and real-time security updates.
Read our Privacy Policy.