The End Of Fixed Term Lease Notice To Vacate is a crucial document in Canadian property management, used when a landlord or property manager intends to terminate a tenancy at the natural conclusion of a fixed-term lease. This notice must be provided within the legally required timeframe, which varies by province (typically between 60-90 days before lease end). The document serves as official communication and legal protection for both parties, documenting the intended termination of the tenancy relationship. It must include specific details required by provincial legislation, such as the termination date, property details, and reasons for non-renewal if required by local laws. The notice plays a vital role in property turnover management and helps ensure compliance with provincial Residential Tenancy Acts.
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1. Date: Current date when the notice is being issued
2. Recipient Details: Full name and address of the tenant(s)
3. Sender Details: Landlord's or property manager's full name and contact information
4. Property Identification: Complete address and description of the rental property
5. Lease Reference: Details of the existing lease agreement including its start and end dates
6. Notice of Termination: Clear statement that the lease will not be renewed and the property must be vacated
7. Vacate Date: Specific date by which the property must be vacated
8. Property Condition Requirements: Standard expectations for the condition in which the property should be left
9. Signature Block: Space for landlord's or authorized representative's signature
1. Security Deposit Information: Include when providing information about the security deposit return process
2. Forwarding Address Request: Include when requesting the tenant to provide their forwarding address for deposit return or final correspondence
3. Move-Out Inspection: Include when specifying arrangements for final property inspection
4. Outstanding Payments: Include if there are any rent arrears or other outstanding payments to be addressed
5. Key Return Instructions: Include specific instructions for returning keys, access cards, or other property access devices
6. Utilities Transfer: Include when tenants need to handle utility account transfers or cancellations
1. Move-Out Checklist: Detailed list of cleaning and maintenance expectations for vacating the property
2. Property Condition Report Template: Form to be used during final inspection
3. Proof of Service: Documentation showing how and when the notice was delivered to the tenant
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Residential Services Coordinator
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