The Confirmation Of Termination Of Employment Letter is a crucial document in Canadian employment law that formally documents the end of an employment relationship. It is typically used following a termination decision, whether due to dismissal, resignation, redundancy, or mutual agreement. The letter serves multiple purposes: it provides written confirmation of the termination date, outlines final pay and benefits arrangements, details the return of company property, and addresses continuing obligations. This document must comply with both federal Canadian labor laws and provincial employment standards, including specific requirements for notice periods, severance calculations, and final pay timing. It forms part of the employee's permanent record and may be required for employment insurance claims, future reference checks, and legal documentation. The letter should be drafted carefully to ensure clarity while maintaining professionalism and legal compliance.
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1. Letter Date and Address Block: Current date and full contact details of both employer and employee
2. Subject Line: Clear indication that this is a confirmation of employment termination
3. Opening Statement: Confirmation of termination decision and reference to any prior discussions or notices
4. Effective Date: Clear statement of the final day of employment
5. Final Pay Details: Information about final salary, accrued vacation pay, and other entitlements
6. Return of Company Property: List of company items to be returned and process for return
7. Continuing Obligations: Reference to ongoing confidentiality and other post-employment obligations
8. Reference and Employment Verification: Information about future employment references and verification procedures
9. Contact Information: Details of who to contact for questions or administrative matters
10. Closing and Signatures: Professional closing, signature lines for authorized company representative
1. Severance Package Details: Include when additional severance beyond statutory minimums is being offered
2. Benefits Continuation: Include when there is an extension of benefits beyond termination date
3. Release Agreement Reference: Include when a separate release agreement is being provided for signature
4. Outplacement Services: Include when career transition services are being offered
5. Non-Competition/Non-Solicitation Reminder: Include when relevant restrictive covenants exist from employment agreement
6. Project Handover Instructions: Include when specific handover of work responsibilities is required
7. Exit Interview Process: Include when an exit interview is to be scheduled
1. Schedule A - Final Payment Calculation: Detailed breakdown of all final payments including salary, vacation pay, and severance
2. Schedule B - Benefits Summary: Detailed information about benefit termination dates and conversion options
3. Schedule C - Company Property Checklist: Itemized list of company property to be returned
4. Schedule D - Important Dates Summary: Timeline of key dates including last day, final pay, benefits termination
Relevant legal definitions
Termination Date
Notice Period
Severance Pay
Final Pay
Accrued Vacation Pay
Company Property
Confidential Information
Benefits Continuation Period
Employment Agreement
Record of Employment
Release Agreement
Statutory Entitlements
Outstanding Expenses
Non-Competition Period
Non-Solicitation Obligations
Outplacement Services
Group Benefits
Stock Options
Restrictive Covenants
Professional Code of Conduct
Notice Period
Severance Pay
Final Pay
Accrued Vacation Pay
Company Property
Confidential Information
Benefits Continuation Period
Employment Agreement
Record of Employment
Release Agreement
Statutory Entitlements
Outstanding Expenses
Non-Competition Period
Non-Solicitation Obligations
Outplacement Services
Group Benefits
Stock Options
Restrictive Covenants
Professional Code of Conduct
Clauses
Notice
Termination Date
Final Compensation
Severance
Vacation Pay
Benefits Termination
Company Property Return
Confidentiality
Non-Disparagement
Reference Provision
Post-Employment Obligations
Full and Final Settlement
Continuing Obligations
Release Reference
Return of Documents
Outstanding Expenses
Stock Options/Equity
Benefits Continuation
Restrictive Covenants
Professional References
Exit Procedures
Legal Rights
Contact Information
Acknowledgment
Termination Date
Final Compensation
Severance
Vacation Pay
Benefits Termination
Company Property Return
Confidentiality
Non-Disparagement
Reference Provision
Post-Employment Obligations
Full and Final Settlement
Continuing Obligations
Release Reference
Return of Documents
Outstanding Expenses
Stock Options/Equity
Benefits Continuation
Restrictive Covenants
Professional References
Exit Procedures
Legal Rights
Contact Information
Acknowledgment
Relevant Industries
Technology
Financial Services
Manufacturing
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Transportation
Mining
Energy
Telecommunications
Public Sector
Non-Profit
Relevant Teams
Human Resources
Legal
People Operations
Employee Relations
Senior Management
Executive Leadership
Talent Management
Compliance
Administration
Relevant Roles
Human Resources Manager
HR Director
HR Business Partner
Employment Lawyer
Legal Counsel
HR Administrator
HR Coordinator
Chief Human Resources Officer
People Operations Manager
Employee Relations Manager
HR Generalist
Talent Management Director
Chief Executive Officer
Department Manager
Operations Director
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