The Confirmation of Order Letter is a crucial document in Canadian business transactions that serves as a formal acknowledgment of an order and its terms. This document is typically issued after receiving a purchase order or verbal agreement, providing written confirmation of the transaction details. It's essential for both B2B and B2C transactions across Canada, helping prevent misunderstandings and providing legal protection for all parties involved. The letter includes vital information such as order specifications, pricing, delivery terms, and payment conditions, ensuring compliance with Canadian commercial law requirements. A well-drafted Confirmation of Order Letter can help avoid disputes and serves as evidence of the agreement terms. It's particularly important in provinces with specific language requirements, such as Quebec, where bilingual documentation may be necessary. The document should align with provincial sales of goods legislation and federal commercial laws.

1. Letter Header: Company letterhead, date, reference number, and recipient's contact details

2. Opening Acknowledgment: Thank the customer for their order and reference the original order details including date and order number

3. Order Details Confirmation: Detailed list of items/services ordered, quantities, agreed prices, and specifications

4. Delivery Information: Confirmed delivery date, shipping method, and delivery address

5. Payment Terms: Confirmation of agreed payment terms, method, and any deposit requirements

6. Total Order Value: Breakdown of costs including subtotal, applicable taxes, shipping costs, and final total

7. Closing Statement: Standard closing with contact information for queries and signature block