Alumni Solicitation Letter Template for Canada

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Key Requirements PROMPT example:

Alumni Solicitation Letter

I need an Alumni Solicitation Letter for our university's new science building campaign, targeting engineering graduates from the last 20 years, with specific mention of naming opportunities and a March 2025 groundbreaking ceremony.

Document background
The Alumni Solicitation Letter is a crucial tool in educational fundraising within the Canadian jurisdiction. It serves as a formal request for financial support from an institution's graduate base, typically used during annual fundraising campaigns, specific project initiatives, or ongoing development programs. The document must carefully balance personal connection with legal compliance, incorporating elements required by Canadian federal and provincial regulations regarding charitable solicitation, electronic communications (CASL), and privacy protection (PIPEDA). When properly structured, it includes institutional identification, clear donation purposes, specific ask amounts, tax receipt information, and required disclosures while maintaining a tone that resonates with alumni connections to their alma mater.
Suggested Sections

1. Letterhead: Institution's official letterhead with logo and contact information

2. Date: Current date of the letter

3. Recipient Information: Alumnus/Alumna's name and address

4. Personalized Greeting: Personal salutation using the recipient's name

5. Opening Connection: Reference to recipient's connection to the institution (graduation year, program, etc.)

6. Purpose Statement: Clear statement of the fundraising campaign or specific need

7. Impact Description: Explanation of how the donation will make a difference

8. Specific Ask: Clear request for support with suggested donation amounts

9. Donation Instructions: Clear steps for how to make a donation

10. Legal Disclosures: Required legal information including charitable registration number and tax receipt information

11. Contact Information: Specific contact person and their details for questions

12. Closing: Professional closing with signature block

Optional Sections

1. Previous Giving Recognition: Include when recipient has donated before to acknowledge past support

2. Matching Gift Information: Include when there are matching gift opportunities available

3. Event Invitation: Include when combining solicitation with an upcoming donor or alumni event

4. Giving Society Information: Include when donation levels qualify for special recognition programs

5. Project Updates: Include when there are relevant updates on projects previously funded by donations

6. Named Gift Opportunities: Include when offering naming rights or special recognition opportunities

Suggested Schedules

1. Donation Form: Structured form for making donations with payment options

2. Gift Recognition Levels: Details of different donation tiers and associated recognition

3. Project Budget: Optional detailed breakdown of how funds will be used

4. Privacy Notice: Detailed information about how personal information and donation data will be handled

5. Tax Receipt Information: Details about tax receipting process and timing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Education

Non-Profit

Charitable Organizations

Professional Services

Financial Services

Healthcare (for medical schools)

Technology (for technical institutions)

Arts and Culture (for art schools)

Relevant Teams

Development

Alumni Relations

Advancement

Legal

Communications

Finance

Data Management

Gift Processing

Stewardship

Relevant Roles

Development Director

Alumni Relations Manager

Fundraising Coordinator

Legal Compliance Officer

Communications Director

University President

Dean

Advancement Officer

Gift Processing Manager

Database Administrator

Major Gifts Officer

Stewardship Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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