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Tenancy Termination Letter

Tenancy Termination Letter Template for Belgium

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Key Requirements PROMPT example:

Tenancy Termination Letter

"I need a Tenancy Termination Letter under Belgian law for early termination of my apartment lease in Brussels due to job relocation, with the termination date set for March 1, 2025, and specific provisions for transferring utilities."

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Document background
The Tenancy Termination Letter is a crucial legal document used in Belgian residential leasing to formally end a tenancy agreement. It must be drafted in accordance with the Belgian Civil Code and relevant regional housing codes (Brussels-Capital Region, Flanders, or Wallonia), each having specific requirements regarding notice periods and formal elements. This document is required whenever a tenant or landlord wishes to legally terminate a lease agreement, whether at the end of its term or through early termination provisions. The letter must include specific details such as property information, termination date, and party details, while adhering to strict formal requirements for legal validity. It serves as official documentation of the intention to end the lease and triggers the notice period under Belgian law.
Suggested Sections

1. Sender Details: Full name and address of the tenant(s) sending the termination notice

2. Date: The date when the termination notice is written

3. Recipient Details: Full name and address of the landlord or property management company

4. Subject Line: Clear indication that this is a notice of lease termination

5. Property Information: Complete address and any relevant identifiers of the rental property

6. Lease Reference: Reference to the original lease agreement including its date

7. Termination Declaration: Clear statement of intent to terminate the lease

8. Termination Date: Specific date when the lease will end, calculated according to Belgian notice period requirements

9. Key Handover: Proposed date and method for returning keys and conducting final inspection

10. Closing: Professional closing, signature, and full name of the tenant(s)

Optional Sections

1. Reason for Termination: Include when early termination is due to specific circumstances allowed by Belgian law (e.g., professional reasons, family circumstances)

2. Security Deposit: Include when you want to specify arrangements for the return of the security deposit

3. Forwarding Address: Include when moving to a new address and want to ensure future correspondence reaches you

4. Utility Arrangements: Include when specific arrangements need to be made regarding utility transfers or final readings

5. Property Condition: Include when there are specific agreements or issues regarding the condition of the property

6. Previous Communications: Include when referencing any previous discussions or agreements about the termination

Suggested Schedules

1. Proof of Permitted Termination Reason: Any supporting documentation required by law to justify early termination (e.g., employment contract for professional reasons)

2. Inventory Checklist: List of items to be checked during final inspection

3. Photographic Evidence: Current dated photographs of the property condition

4. Utility Contact Information: List of utility companies and account numbers for proper closure of accounts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Legal Services

Housing

Residential Property

Property Investment

Social Housing

Student Accommodation

Corporate Housing

Rental Market

Relevant Teams

Legal

Property Management

Real Estate Operations

Residential Leasing

Tenant Relations

Housing Administration

Facilities Management

Contract Administration

Property Services

Lease Administration

Relevant Roles

Property Manager

Real Estate Agent

Leasing Administrator

Housing Officer

Legal Counsel

Tenant Relations Manager

Property Administrator

Housing Coordinator

Facilities Manager

Lease Administrator

Real Estate Lawyer

Residential Property Manager

Housing Association Manager

Estate Manager

Industries
Belgian Civil Code (Code Civil/Burgerlijk Wetboek): The fundamental law governing contracts and obligations in Belgium, including basic principles of lease agreements and their termination
Brussels Housing Code (Code Bruxellois du Logement): Regional regulations specific to residential leases in the Brussels-Capital Region, including notice periods and formal requirements for termination
Flemish Housing Code (Vlaamse Wooncode): Regional regulations governing residential leases in Flanders, including specific provisions for lease termination
Walloon Housing Code (Code Wallon du Logement): Regional regulations applicable to residential leases in Wallonia, including termination requirements
Federal Law of 20 February 1991: Special rules relating to residential lease agreements, including provisions for early termination and notice requirements
Regional Decree on Residential Leases: Specific regional requirements for the form and content of termination notices, including mandatory information and delivery methods
Belgian Law on Electronic Communications: Regulations regarding the validity of electronic notifications and communications in legal matters, including lease terminations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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