Private Sale Invoice Template for Belgium

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Key Requirements PROMPT example:

Private Sale Invoice

"I need a Private Sale Invoice template for my Belgian artisanal furniture business, selling custom-made wooden furniture to private customers, with specific sections for delivery scheduling and installation services, including a 24-month warranty clause."

Document background

The Private Sale Invoice is a fundamental commercial document used in Belgian business transactions to record and request payment for goods or services sold. This document type is essential for compliance with Belgian VAT legislation, accounting requirements, and commercial law. It serves multiple purposes: as a payment request, a tax document, and a record of the transaction. The document must include specific elements mandated by Belgian law, such as unique invoice numbers, VAT calculations, and complete party identification. It's commonly used in both B2B and B2C transactions, requiring careful attention to detail in its preparation to ensure legal compliance and maintain proper business records. The importance of this document type is heightened by Belgium's position within the EU, necessitating adherence to both national and EU-wide regulations regarding invoicing and VAT.

Suggested Sections

1. Seller Information: Legal business name, address, VAT number, registration details, and contact information of the seller

2. Buyer Information: Name, billing address, and if applicable, VAT number of the buyer

3. Invoice Details: Invoice number, date of issue, and due date

4. Sale Description: Detailed description of goods/services sold, including quantities and unit prices

5. Price Calculation: Subtotal, VAT calculation, and total amount due

6. Payment Information: Payment terms, bank account details, and payment methods accepted

7. Legal Notices: Mandatory legal notices including late payment terms and applicable law

Optional Sections

1. Delivery Details: Include when physical goods are being shipped, showing delivery address and shipping terms

2. Discount Information: Include when any special discounts or promotions are applied to the sale

3. Reference Numbers: Include when there are purchase order numbers, customer reference numbers, or other tracking numbers

4. Special Conditions: Include when there are specific terms or conditions applying to the sale

5. Warranty Information: Include when selling goods with specific warranty terms

6. Return Policy: Include when selling to consumers, detailing return and refund terms

Suggested Schedules

1. Detailed Product Specification: Detailed technical specifications or product descriptions when the main invoice cannot accommodate all details

2. Price Breakdown: Detailed breakdown of complex pricing structures or multiple items

3. Terms and Conditions: Full terms and conditions of sale when these are too lengthy to include in the main invoice

4. Delivery Schedule: For multiple delivery dates or complex delivery arrangements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Payment Terms
Late Payment Interest
Retention of Title
Return Policy
Warranty
Delivery Terms
Price and VAT
Dispute Resolution
Applicable Law
Data Protection
Product Description
Invoice Details
Party Information
Payment Instructions
Delivery Information

Relevant Industries

Retail

Wholesale

Manufacturing

Professional Services

Construction

Technology

Agriculture

Automotive

Healthcare

Education

Real Estate

Entertainment

Food and Beverage

Consulting

Arts and Crafts

Relevant Teams

Finance

Accounting

Sales

Administration

Tax

Treasury

Credit Control

Customer Service

Legal

Operations

Relevant Roles

Accountant

Finance Manager

Sales Representative

Business Owner

Bookkeeper

Financial Controller

Tax Specialist

Accounts Receivable Clerk

Sales Manager

Office Administrator

Chief Financial Officer

Business Administrator

Accounts Manager

Invoice Clerk

Credit Controller

Find the exact document you need

Invoice For Small Business

A standardized Belgian commercial invoice template for small businesses, compliant with Belgian VAT and commercial regulations, used to request payment for goods or services.

How a Sales & Marketing Lead uses Genie AI to reduce contract drafting time by 95%

Let's create your Private Sale Invoice

Authors

Alex Denne

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