The Invoice Word For Consulting Services template is designed to meet the specific requirements of the Belgian market for professional consulting services. This document is essential for consultants and consulting firms operating in Belgium who need to invoice their clients in compliance with local regulations. It includes all mandatory elements required by Belgian VAT law (Wetboek van de Belasting over de Toegevoegde Waarde) and the Belgian Code of Economic Law (Wetboek van Economisch Recht). The template is structured to accommodate various types of consulting services, from one-time projects to ongoing engagements, and includes provisions for detailed service descriptions, time tracking, and expense reporting. It's particularly useful for ensuring compliance with Belgian invoicing requirements while maintaining professional standards in business-to-business relationships.
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1. Invoice Header: Company details including name, address, VAT number, and company registration number of the service provider
2. Client Information: Full legal name, address, and VAT number (if applicable) of the client
3. Invoice Details: Invoice number, date of issue, and due date
4. Service Description: Detailed description of consulting services provided, including dates of service delivery
5. Pricing Details: Unit prices, quantities (e.g., hours/days), and subtotal amounts for each service
6. VAT Calculation: Applicable VAT rate(s), VAT amount, and total amount including VAT
7. Payment Information: Bank account details, payment terms, and any reference numbers required for payment
8. Legal Notices: Mandatory legal statements required under Belgian law, including late payment terms
1. Purchase Order Reference: Include when client has provided a PO number or when required by client's procurement process
2. Project Reference: Add when services relate to a specific project or contract reference
3. Time Sheet Summary: Include when billing is based on time-based services with detailed time tracking
4. Discount Information: Add when any discounts or special pricing arrangements apply
5. Special Payment Terms: Include when payment terms differ from standard terms or when installment payments apply
6. Currency Exchange Information: Add when invoice is in a currency other than EUR, showing exchange rate and calculation
1. Time Sheet Detail: Detailed breakdown of time spent on different tasks or projects
2. Expense Receipt Copies: Copies of receipts for any reimbursable expenses being invoiced
3. Service Delivery Report: Detailed report of services delivered, milestones achieved, or deliverables completed
4. Rate Card: Schedule of agreed rates for different types of services or consultant levels
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