Outsourcing Service Agreement Template for Belgium

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Key Requirements PROMPT example:

Outsourcing Service Agreement

"I need an Outsourcing Service Agreement under Belgian law for IT infrastructure services, including cloud hosting and cybersecurity services, with specific provisions for GDPR compliance and data protection, to be effective from March 2025."

Document background
This Outsourcing Service Agreement template is designed for use under Belgian law when a company (the customer) wishes to engage an external service provider to perform certain business functions or services. The document is particularly relevant in today's business environment where companies increasingly focus on core competencies while outsourcing supporting functions. It incorporates key requirements under Belgian and EU law, including essential GDPR compliance provisions, data protection measures, and industry-specific regulatory requirements. The agreement is structured to protect both parties' interests while ensuring clear service delivery standards, performance metrics, and risk allocation. It includes comprehensive provisions for service levels, pricing, intellectual property rights, confidentiality, and termination, making it suitable for both simple and complex outsourcing arrangements across various industries.
Suggested Sections

1. Parties: Identification of the service provider and customer, including registered addresses and company details

2. Background: Context of the agreement and high-level business objectives

3. Definitions: Defined terms used throughout the agreement

4. Scope of Services: Detailed description of services to be provided, service levels, and delivery requirements

5. Term and Termination: Duration of the agreement, renewal terms, and termination rights

6. Service Provider Obligations: Key responsibilities and commitments of the service provider

7. Customer Obligations: Key responsibilities and commitments of the customer

8. Charges and Payment: Pricing, payment terms, invoicing, and related financial provisions

9. Data Protection and Security: GDPR compliance, data processing terms, and security requirements

10. Intellectual Property Rights: IP ownership, licenses, and usage rights

11. Confidentiality: Protection of confidential information and trade secrets

12. Liability and Indemnification: Limitation of liability, indemnification obligations, and insurance requirements

13. Force Majeure: Events excusing performance and related procedures

14. Governing Law and Jurisdiction: Belgian law as governing law and jurisdiction for disputes

15. General Provisions: Standard boilerplate clauses including notices, amendments, and entire agreement

Optional Sections

1. Personnel and Key Staff: Required when specific personnel are critical to service delivery or when staff transfer is involved

2. Business Continuity and Disaster Recovery: Required for critical services or when mandated by regulatory requirements

3. Step-in Rights: Required for critical services where customer may need to take over operations

4. Anti-Bribery and Corruption: Required when dealing with public sector or regulated industries

5. Export Control: Required when services involve cross-border data or technology transfers

6. Environmental, Social and Governance (ESG): Required when ESG compliance is important to the customer

7. Subcontracting: Required when service provider may use subcontractors

8. Audit Rights: Required for regulated industries or when customer needs enhanced oversight

9. Change Control: Required for long-term or complex services requiring flexibility

Suggested Schedules

1. Schedule 1 - Services Description: Detailed technical and operational description of services

2. Schedule 2 - Service Levels: Service level agreements, KPIs, and measurement methodology

3. Schedule 3 - Charges: Detailed pricing, rate cards, and payment mechanisms

4. Schedule 4 - Customer Dependencies: Detailed customer responsibilities and requirements

5. Schedule 5 - Data Processing Agreement: GDPR-compliant data processing terms and details

6. Schedule 6 - Security Requirements: Detailed security policies and requirements

7. Schedule 7 - Governance and Reporting: Management structure, meetings, and reporting requirements

8. Schedule 8 - Exit Plan: Transition out procedures and requirements

9. Appendix A - Key Personnel: List of key staff and their roles

10. Appendix B - Approved Subcontractors: List of pre-approved subcontractors if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Information Technology

Financial Services

Manufacturing

Healthcare

Telecommunications

Professional Services

Retail

Energy

Transportation

Pharmaceuticals

Insurance

Banking

Public Sector

Education

Relevant Teams

Legal

Procurement

Operations

Finance

Information Technology

Compliance

Risk Management

Data Protection

Vendor Management

Commercial

Project Management

Service Delivery

Relevant Roles

Chief Executive Officer

Chief Operating Officer

Chief Financial Officer

General Counsel

Head of Procurement

Procurement Manager

Legal Counsel

Operations Director

Vendor Management Lead

Contract Manager

Risk Manager

Compliance Officer

Data Protection Officer

IT Director

Chief Information Officer

Chief Technology Officer

Service Delivery Manager

Commercial Director

Business Unit Head

Project Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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