Non Renewing Lease Letter Template for Belgium

The Non Renewing Lease Letter is a crucial document in Belgian property law, used when a landlord or property owner wishes to formally communicate their intention not to renew an existing lease agreement. This document must be drafted in accordance with Belgian federal law and specific regional regulations (Brussels, Flanders, or Wallonia), including strict notice period requirements and formal delivery methods. The letter typically includes essential information such as property details, lease reference information, specific end date, and handover requirements. It's particularly important in Belgium where tenant protection laws are strong and proper notice is crucial for legal validity. The document can be used for both residential and commercial properties but must adhere to different legal requirements depending on the type of lease. Timing is critical, as Belgian law specifies minimum notice periods that vary based on lease type and duration.

1. Sender Details: Full name and address of the landlord/property owner

2. Date: The official date of the letter, which is crucial for notice period calculations

3. Recipient Details: Full name and address of the tenant

4. Property Identification: Clear identification of the leased property, including full address and any relevant unit numbers

5. Lease Reference: Reference to the original lease agreement including its date and any registration numbers

6. Non-Renewal Declaration: Clear and unambiguous statement of the intention not to renew the lease

7. End Date: Specific mention of the lease end date and when the property must be vacated

8. Legal Basis: Reference to relevant legal provisions and lease terms allowing for non-renewal

9. Final Inspection: Proposed date and process for final property inspection and key handover

10. Signature Block: Space for landlord's signature, name, and date