Letter For Not Renewing Contract Template for Belgium

The Letter For Not Renewing Contract is a crucial document used in Belgian employment contexts when an employer decides not to extend or renew a fixed-term employment contract. Under Belgian law, while there is no automatic obligation to provide reasons for non-renewal, proper notice must be given in accordance with the Employment Contracts Act and any applicable collective bargaining agreements. This document should be prepared well in advance of the contract's end date to comply with notice period requirements. It serves multiple purposes: formally documenting the decision not to renew, clarifying the employment end date, outlining any handover requirements, and addressing outstanding obligations or benefits. The letter must be carefully drafted to ensure compliance with Belgian employment law and to minimize potential disputes regarding the contract's termination.

1. Sender Details: Full company name, address, and registration details of the employer

2. Recipient Details: Employee's full name and address

3. Date: Date of the letter, which is crucial for notice period calculations

4. Contract Reference: Details of the existing contract including its start date and current expiration date

5. Non-renewal Statement: Clear and unambiguous statement of intention not to renew the contract

6. Legal Basis: Reference to relevant contract clause or legal provision allowing non-renewal

7. End Date: Explicit mention of when the contract will end

8. Signature Block: Authorized signatory's name, title, and signature