The Letter For Not Renewing Contract is a crucial document in UAE employment relations, required when an employer decides not to extend or renew a fixed-term employment contract. This document must be issued in compliance with UAE Labor Law (Federal Decree-Law No. 33 of 2021), which mandates specific notice periods and communication requirements. The letter serves multiple purposes: it provides formal notification to the employee, establishes a clear timeline for the employment relationship's conclusion, outlines any necessary handover procedures, and helps ensure compliance with legal requirements regarding contract termination. It should be issued within the statutory notice period, which is typically between 30 to 90 days before the contract's expiry date, depending on the contract terms and duration of service.
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1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee
2. Subject Line: Clear indication that this is a notice of non-renewal of employment contract
3. Employee Details: Full name, employee ID, position, and department of the employee
4. Contract Reference: Details of the current employment contract including its start and end dates
5. Non-renewal Statement: Clear statement expressing the intention not to renew the contract upon its expiry
6. Notice Period Confirmation: Confirmation that this notice complies with the required notice period under UAE Labor Law
7. Last Working Day: Clear specification of the final working day
8. Handover Requirements: Basic requirements for handover of work duties and company property
9. Acknowledgment Request: Request for the employee to acknowledge receipt of the letter
10. Signature Block: Company authorized signatory details and signature
1. Reason for Non-renewal: Optional section providing brief explanation for non-renewal, used when constructive feedback is appropriate or required
2. Transition Plan: Details of knowledge transfer and transition arrangements, used when role handover is complex
3. End of Service Benefits: Overview of final settlement and benefits, used when company policy requires inclusion or when beneficial for clarity
4. Reference Offer: Statement about providing future employment references, used when company wishes to maintain good relations
5. Non-compete Reminder: Reminder of any existing non-compete obligations, used when contract includes such provisions
6. Continuation of Benefits: Details of any benefits extending beyond last working day, used when applicable
1. Acknowledgment Form: Form for employee to sign confirming receipt of non-renewal notice
2. Handover Checklist: List of items and responsibilities to be handed over before last working day
3. Final Settlement Calculation: Detailed breakdown of end of service benefits and final settlement, if included
4. Company Property Checklist: List of company assets to be returned, if applicable
Relevant legal definitions
Clauses
Notice of Non-Renewal
Contract Reference
Notice Period
Last Working Day
Handover Requirements
End of Service Benefits
Final Settlement
Company Property Return
Confidentiality Obligations
Non-Compete Reminder
Reference Provision
Acknowledgment
Full and Final Settlement
Continuing Obligations
Governing Law
Contract Reference
Notice Period
Last Working Day
Handover Requirements
End of Service Benefits
Final Settlement
Company Property Return
Confidentiality Obligations
Non-Compete Reminder
Reference Provision
Acknowledgment
Full and Final Settlement
Continuing Obligations
Governing Law
Relevant Industries
Banking and Financial Services
Real Estate and Construction
Healthcare
Education
Retail and Consumer Goods
Technology and IT
Manufacturing
Oil and Gas
Hospitality and Tourism
Professional Services
Telecommunications
Media and Entertainment
Transportation and Logistics
Government and Public Sector
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Management
Operations
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Department Manager
Line Manager
HR Operations Manager
HR Business Partner
Legal Manager
Compliance Officer
Employee Relations Manager
HR Administrator
Personnel Manager
Chief Human Resources Officer
HR Coordinator
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