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Interview Confidentiality Agreement

Interview Confidentiality Agreement Template for Belgium

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Key Requirements PROMPT example:

Interview Confidentiality Agreement

"I need an Interview Confidentiality Agreement under Belgian law for our technology startup, specifically for technical interviews where candidates will be exposed to our proprietary software architecture and AI algorithms during coding tests."

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Document background
The Interview Confidentiality Agreement is essential for protecting sensitive business information during the recruitment process. It should be used whenever candidates may be exposed to confidential information during interviews, such as business strategies, technical details, client information, or proprietary processes. This document, governed by Belgian law, ensures compliance with both local privacy regulations and EU GDPR requirements. The agreement is particularly important for positions where candidates might access sensitive data or technical information during technical assessments, presentations, or multi-stage interview processes. It includes specific provisions required under Belgian legislation regarding data protection, trade secrets protection, and confidentiality obligations.
Suggested Sections

1. Parties: Identification of the company and the interview candidate

2. Background: Brief context about the interview process and need for confidentiality

3. Definitions: Key terms including 'Confidential Information', 'Interview Process', 'Purpose'

4. Confidentiality Obligations: Core obligations regarding non-disclosure, non-use, and protection of confidential information

5. Permitted Disclosures: Circumstances under which confidential information may be disclosed

6. Data Protection: Compliance with Belgian data protection laws and GDPR regarding personal information exchange

7. Duration: Period for which confidentiality obligations remain in force

8. Return of Information: Requirements for returning or destroying confidential information

9. Breach and Remedies: Consequences of breaching the agreement and available remedies

10. Governing Law and Jurisdiction: Specification of Belgian law and jurisdiction

Optional Sections

1. Intellectual Property Rights: Additional provisions protecting company IP, used when interview may involve exposure to patents, trademarks, or other IP

2. Non-Solicitation: Prevents candidate from soliciting employees or clients, used for senior positions

3. Interview Recording: Provisions regarding recording of interviews, used when interviews may be recorded

4. Third Party Rights: Provisions regarding rights of group companies or affiliates, used for larger corporate structures

5. Survival: Specific provisions that survive termination, used in more complex agreements

Suggested Schedules

1. Types of Confidential Information: Detailed list of specific types of confidential information to be protected

2. Interview Process Description: Details of the interview stages and types of information that may be shared

3. Data Processing Information: Details of how personal data will be processed, stored, and protected as required by GDPR

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Manufacturing

Professional Services

Healthcare

Pharmaceuticals

Telecommunications

Research and Development

Consumer Goods

Energy

Defense

Automotive

Consulting

Media and Entertainment

Relevant Teams

Human Resources

Legal

Recruitment

Talent Acquisition

Data Protection

Compliance

Senior Management

Research and Development

Relevant Roles

HR Director

Recruitment Manager

Hiring Manager

Legal Counsel

Data Protection Officer

HR Business Partner

Talent Acquisition Specialist

Technical Interviewer

Department Head

Chief Technology Officer

Chief Financial Officer

Research Director

Product Manager

Senior Engineer

Industries
Belgian Civil Code (Burgerlijk Wetboek/Code Civil): Provides the fundamental rules for contract formation, validity, and enforcement in Belgium. Relevant for ensuring the confidentiality agreement is legally binding.
Belgian Data Protection Act 2018: Implementation of GDPR in Belgian law, governing how personal data must be processed, stored, and protected during and after the interview process.
EU General Data Protection Regulation (GDPR): Directly applicable EU regulation governing personal data protection, including how candidate information must be handled during recruitment.
Belgian Trade Secrets Act of 2018: Implements EU Directive 2016/943, protecting against unlawful acquisition, use, and disclosure of trade secrets and confidential business information.
Belgian Employment Contracts Act: Governs aspects of pre-employment relationships and recruitment processes, including confidentiality obligations during interview stages.
Book VI of the Belgian Economic Law Code: Contains provisions on unfair market practices and protection of business information, relevant for maintaining confidentiality in competitive business contexts.
Belgian Criminal Code Articles 309 and 458: Provisions regarding the violation of trade secrets and professional confidentiality, establishing criminal penalties for breaches.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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