Electronic Signature Acknowledgement Form Template for Belgium

The Electronic Signature Acknowledgement Form is essential for organizations implementing electronic signature solutions in Belgium. This document is typically used when introducing electronic signature systems, onboarding new employees or business partners, or updating existing electronic signature protocols. It ensures compliance with Belgian legal requirements and EU regulations while providing a clear record of user consent and understanding. The form should be completed before individuals begin using electronic signatures for business purposes, documenting their acknowledgment of legal implications, technical requirements, and security responsibilities. It serves as a crucial risk management tool and helps establish a clear audit trail for electronic signature usage.

1. Acknowledgment Details: Basic information about the person making the acknowledgment, including full name, title, and organization

2. Purpose: Brief explanation of why this acknowledgment is being made and its scope

3. Legal Framework: Reference to relevant laws (eIDAS Regulation, Belgian Digital Act) and confirmation of understanding that electronic signatures are legally binding

4. Consent to Electronic Signatures: Express confirmation of willingness to use electronic signatures and acceptance of their legal validity

5. Technical Requirements: Acknowledgment of understanding the technical requirements for valid electronic signatures

6. Security Responsibilities: Confirmation of understanding responsibilities regarding signature security and authentication credentials

7. Record Retention: Acknowledgment of how electronically signed documents will be stored and can be accessed

8. Signature Block: Space for electronic signature, date, and time stamp