Cleaning Service Agreement Contract Template for Belgium

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Key Requirements PROMPT example:

Cleaning Service Agreement Contract

"I need a Cleaning Service Agreement Contract for my office building in Brussels, starting March 2025, that includes daily cleaning services during business hours and requires staff to have specific certifications for handling specialized medical equipment as we have a small clinic on the premises."

Document background

The Cleaning Service Agreement Contract is essential for establishing a formal relationship between professional cleaning service providers and their clients in Belgium. This agreement is typically used when engaging cleaning services for commercial, industrial, or residential properties, requiring regular or scheduled cleaning services. The document comprehensively covers service specifications, performance standards, pricing structures, and regulatory compliance requirements under Belgian law. It includes crucial elements such as staff management, insurance requirements, health and safety protocols, and environmental considerations. The agreement ensures compliance with Belgian labor laws, specifically regulations under Joint Committee 121 for Cleaning and Disinfection Companies, while also addressing GDPR requirements for data protection and REACH regulations for chemical usage. This document is particularly important for risk management and establishing clear service expectations between parties.

Suggested Sections

1. Parties: Identification of the service provider and the client, including full legal names, registration numbers, and addresses

2. Background: Context of the agreement and brief description of the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of the cleaning services to be provided, including locations and frequency

5. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

6. Payment Terms: Fees, payment schedule, invoicing procedures, and late payment consequences

7. Service Provider Obligations: Key responsibilities of the cleaning service provider, including quality standards and compliance requirements

8. Client Obligations: Client's responsibilities, including access provision and facility requirements

9. Equipment and Materials: Specification of who provides cleaning equipment and materials

10. Health and Safety: Health and safety requirements in compliance with Belgian regulations

11. Insurance and Liability: Insurance requirements and allocation of risks between parties

12. Confidentiality: Protection of confidential information and data protection compliance

13. Staff and Supervision: Requirements for cleaning staff, supervision, and compliance with employment laws

14. Quality Control: Standards, inspections, and remediation procedures

15. General Provisions: Standard legal clauses including governing law, notices, and entire agreement

Optional Sections

1. Environmental Standards: Specific environmental requirements and green cleaning protocols, used when client requires eco-friendly services

2. Security Requirements: Additional security measures for sensitive locations or after-hours work

3. Specialized Cleaning Services: Additional terms for specialized cleaning services like medical facilities or industrial cleaning

4. Subcontracting: Terms governing the use of subcontractors, if permitted

5. Performance Bonds: Requirements for performance bonds or guarantees, typically for larger commercial contracts

6. Key Performance Indicators: Specific performance metrics and reporting requirements, usually for larger commercial agreements

7. Emergency Services: Provisions for emergency or after-hours cleaning services

8. Client Equipment Use: Terms for use of client's equipment or facilities, if applicable

9. Training Requirements: Specific training requirements for specialized environments

10. Force Majeure: Provisions for handling unexpected events or circumstances

Suggested Schedules

1. Schedule A - Service Specifications: Detailed breakdown of cleaning tasks, frequencies, and standards

2. Schedule B - Pricing Schedule: Detailed pricing structure, including standard rates and special service rates

3. Schedule C - Cleaning Locations: List and details of all locations to be serviced

4. Schedule D - Equipment and Materials List: Inventory of cleaning equipment and materials to be used

5. Schedule E - Staff Requirements: Specific requirements for staff qualifications and training

6. Schedule F - Performance Standards: Detailed quality standards and measurement criteria

7. Appendix 1 - Health and Safety Procedures: Detailed health and safety protocols specific to the services

8. Appendix 2 - Chemical Register: List of approved cleaning chemicals and safety data sheets

9. Appendix 3 - Reporting Templates: Standard forms for quality control and performance reporting

10. Appendix 4 - Emergency Procedures: Procedures for handling emergencies or incidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Commercial Real Estate

Residential Property

Healthcare

Education

Retail

Industrial

Hospitality

Office Buildings

Public Sector

Manufacturing

Banking and Financial Services

Transportation

Warehousing and Logistics

Relevant Teams

Legal

Facilities Management

Operations

Procurement

Health and Safety

Compliance

Property Management

Risk Management

Quality Assurance

Environmental Management

Contract Administration

Vendor Management

Relevant Roles

Facility Manager

Operations Manager

Procurement Manager

Contract Manager

Property Manager

Building Manager

Health and Safety Officer

Compliance Officer

Legal Counsel

Business Owner

Office Manager

HR Manager

Environmental Health Manager

Quality Assurance Manager

Site Supervisor

Commercial Director

General Manager

Risk Manager

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