A Cash Invoice is a fundamental business document used in Belgian commercial transactions where immediate payment is made in cash form. This document type is essential for businesses operating in Belgium that handle cash transactions and must comply with strict local regulations, including VAT requirements and anti-money laundering laws that limit cash payments to €3,000. The document serves multiple purposes: it provides proof of payment, meets tax obligations, satisfies accounting requirements, and ensures compliance with Belgian commercial law. Cash Invoices are particularly important for small businesses, retail operations, and service providers who regularly handle cash payments, and they must include all mandatory elements required by Belgian law while following specific formatting and content requirements.
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1. Invoice Header: Company details including legal name, address, VAT number, registration number, and contact information
2. Invoice Number and Date: Unique invoice identifier and date of issue
3. Customer Information: Client's full name, address, and VAT number (if applicable)
4. Payment Details: Amount paid, payment method, and date of payment
5. Description of Goods/Services: Detailed list of products or services, including quantities and unit prices
6. VAT Breakdown: Itemized list of VAT rates applied and corresponding amounts
7. Total Amount: Subtotal, VAT total, and final amount in EUR
8. Legal Notices: Mandatory legal mentions required by Belgian law including payment terms and conditions
1. Delivery Information: Include when goods are physically delivered, showing delivery address and date
2. Purchase Order Reference: Add when the purchase was made against a specific PO number
3. Special VAT Regime Notices: Include when special VAT rules apply (e.g., reverse charge, exemptions)
4. Discount Details: Include when any discounts or special pricing has been applied
5. Contact Person: Add when there's a specific contact person for the transaction
6. Payment Instructions: Include for partial cash payments where remaining amount needs to be paid by other means
1. Detailed Product Specification: Detailed breakdown of products/services when main invoice needs to remain concise
2. Terms and Conditions: Standard terms and conditions of sale when applicable
3. Cash Payment Declaration: For amounts approaching AML limits, declaration of source of funds
4. Delivery Note Copy: When goods have been delivered, copy of signed delivery confirmation
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