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Business Intake Form

Business Intake Form Template for Belgium

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Key Requirements PROMPT example:

Business Intake Form

"I need a Business Intake Form for my Belgian consulting firm that will be used to onboard new enterprise clients in the technology sector, with extra emphasis on data protection compliance and cross-border operations, to be implemented by March 2025."

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Document background
The Business Intake Form serves as a crucial document for establishing new business relationships in Belgium, ensuring comprehensive collection of required information while maintaining compliance with local regulations. It is typically used when onboarding new business clients or partners, requiring them to provide essential company information, tax details, and regulatory compliance confirmations. The form must comply with Belgian commercial law, the EU GDPR, anti-money laundering legislation, and regional language requirements (Dutch in Flanders, French in Wallonia, or either in Brussels-Capital). This document helps organizations maintain proper documentation, conduct due diligence, and establish clear communication channels with new business partners while meeting all regulatory obligations.
Suggested Sections

1. Company Information: Basic business details including legal name, trade names, legal form, company number, and registered address

2. Contact Details: Primary contact information, including authorized representatives and their roles

3. Business Activity: Description of main business activities, sector classification, and relevant licenses/permits

4. Tax Information: VAT number, tax registration details, and fiscal year information

5. Banking Information: Bank account details and payment preferences

6. Compliance Declarations: Declarations regarding regulatory compliance, including AML requirements

7. Data Processing Consent: GDPR-compliant consent for data collection and processing

8. Signature Section: Authentication section for authorized signatory, including date and capacity

Optional Sections

1. Group Structure: For businesses that are part of a larger group - details of parent/subsidiary relationships

2. International Operations: For businesses with cross-border activities - information about foreign establishments

3. Industry-Specific Information: Additional fields relevant to specific sectors (e.g., financial services, healthcare)

4. Credit Information: For cases where credit terms are relevant - financial references and credit history

5. Environmental Compliance: For businesses in sectors with environmental impact - relevant certifications and compliance details

6. Quality Certifications: For businesses with specific quality standards - ISO certifications and other quality management systems

Suggested Schedules

1. Required Documentation Checklist: List of supporting documents to be provided (e.g., company registration, VAT certificate)

2. Terms and Conditions: Standard terms and conditions for business relationship

3. Data Processing Agreement: Detailed GDPR-compliant data processing terms

4. Authorized Signatories List: List of persons authorized to represent the company

5. KYC Documentation Requirements: Anti-money laundering and know-your-customer documentation requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Business Day
Authorized Representative
Ultimate Beneficial Owner
Group Company
Personal Data
Data Processing
Data Protection Laws
Company Registration Number
VAT Number
Registered Office
Operating Address
Trade Name
Legal Form
Regulatory Authority
Supporting Documentation
KYC Documentation
Signatory
Business Activities
Affiliated Companies
Fiscal Year
Professional Contact Details
Business Relationship
Compliance Documentation
Legal Representative
Data Controller
Data Processor
Required Information
Verification Process
Regulatory Compliance
Business License
Clauses
Company Identification
Data Protection
Data Processing Consent
Information Accuracy Declaration
Document Authentication
Regulatory Compliance Declaration
Anti-Money Laundering Compliance
Information Update Obligation
Supporting Documentation Requirements
Language Declaration
Authorization and Representation
Confidentiality
Information Usage
Document Retention
Third Party Disclosure
Tax Compliance Declaration
Electronic Communication Consent
Verification Process
Legal Representatives Confirmation
Business Activities Declaration
Relevant Industries

Financial Services

Professional Services

Manufacturing

Retail

Technology

Healthcare

Construction

Transportation and Logistics

Energy and Utilities

Telecommunications

Real Estate

Hospitality

Education

Media and Entertainment

Agriculture

Relevant Teams

Legal

Compliance

Business Development

Account Management

Risk Management

Operations

Client Services

Administration

Sales

Finance

Procurement

Contract Management

Relevant Roles

Compliance Officer

Legal Counsel

Account Manager

Business Development Manager

Risk Manager

Operations Manager

Client Relations Manager

Administrative Officer

Sales Director

Finance Manager

Procurement Manager

Contract Administrator

Industries
Belgian Code of Economic Law: Framework legislation governing business operations, commercial practices, and business relationships in Belgium
EU GDPR and Belgian Data Protection Act: Regulations governing the collection, processing, and storage of personal and business data, including requirements for consent and data processing disclosures
Belgian Language Decree: Legislation requiring business documents to be in the language of the region (Dutch in Flanders, French in Wallonia, choice in Brussels-Capital)
Belgian Company Code: Laws governing company formation, registration requirements, and business identification details that need to be collected
Belgian VAT Code: Regulations regarding VAT registration and requirements for business transactions, including necessary VAT information in business documentation
Belgian Anti-Money Laundering Law: Requirements for business verification and due diligence procedures when establishing business relationships
Book XII of the Code of Economic Law on Electronic Economy: Regulations governing electronic transactions and digital forms, including requirements for electronic signatures and validation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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