The Rental Billing Statement Template is a essential document in Australian property management, designed to maintain accurate financial records and transparent communication between property managers/landlords and tenants. This template is used to generate regular (typically monthly) statements that detail all financial transactions related to a rental property, including rent payments, utility charges, maintenance fees, and other applicable charges. The document ensures compliance with Australian tenancy laws, tax regulations, and consumer protection requirements while providing a clear audit trail of all rental-related transactions. It is particularly important for maintaining accurate records for both taxation purposes and dispute resolution, and can be customized for use in different Australian states and territories while maintaining compliance with relevant jurisdictional requirements.
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1. Property and Statement Details: Basic information including property address, statement date, billing period, and statement number
2. Tenant Information: Tenant details including name, contact information, and tenant reference number
3. Current Charges: Breakdown of current period charges including rent, utilities, and other fees
4. Payment Summary: Summary of payments received during the billing period
5. Balance Calculation: Calculation showing previous balance, new charges, payments received, and current balance
6. Payment Due Information: Due date, payment methods, and bank account details for payment
7. GST Summary: GST breakdown for applicable charges (if property is registered for GST)
1. Utility Usage Details: Detailed breakdown of utility consumption and charges - include when utilities are separately metered and billed
2. Late Payment Notice: Additional section showing late payment fees and warning - include when payment is overdue
3. Maintenance Charges: Itemized list of any maintenance or repair charges - include when applicable during billing period
4. Bond Information: Current bond holding details - include when there are changes to bond amount
5. Rate/Fee Changes Notice: Notice of upcoming changes to rent or fees - include when changes are scheduled
1. Transaction History: Detailed list of all transactions for the previous 12 months
2. Utility Reading Records: Record of utility meter readings and calculations (if applicable)
3. Payment Method Instructions: Detailed instructions for various payment methods available
4. Fee Schedule: Complete schedule of all possible fees and charges that may appear on the statement
Relevant legal definitions
Statement Period
Due Date
Payment Date
Outstanding Balance
Current Charges
Previous Balance
Rent in Advance
Bond
GST
Late Payment Fee
Common Area Charges
Utility Charges
Service Charges
Administration Fee
Payment Reference Number
Billing Cycle
Property
Tenant
Landlord
Managing Agent
Outgoings
Credit Balance
Arrears
Pro-rata Calculation
Statement Number
Transaction ID
Payment Method
Direct Debit
Rental Ledger
Maintenance Levy
Due Date
Payment Date
Outstanding Balance
Current Charges
Previous Balance
Rent in Advance
Bond
GST
Late Payment Fee
Common Area Charges
Utility Charges
Service Charges
Administration Fee
Payment Reference Number
Billing Cycle
Property
Tenant
Landlord
Managing Agent
Outgoings
Credit Balance
Arrears
Pro-rata Calculation
Statement Number
Transaction ID
Payment Method
Direct Debit
Rental Ledger
Maintenance Levy
Clauses
Payment Terms
Calculation Method
Late Payment
Payment Instructions
GST Compliance
Dispute Resolution
Privacy Notice
Contact Information
Statement Validity
Error Correction
Record Keeping
Payment Methods
Utility Charges
Additional Fees
Statement Frequency
Due Dates
Electronic Communication
Financial Summary
Balance Calculation
Payment History
Calculation Method
Late Payment
Payment Instructions
GST Compliance
Dispute Resolution
Privacy Notice
Contact Information
Statement Validity
Error Correction
Record Keeping
Payment Methods
Utility Charges
Additional Fees
Statement Frequency
Due Dates
Electronic Communication
Financial Summary
Balance Calculation
Payment History
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Property
Student Accommodation
Retail Leasing
Industrial Property
Short-term Rentals
Property Investment
Relevant Teams
Property Management
Accounts Receivable
Operations
Finance
Leasing
Legal & Compliance
Customer Service
Administration
Relevant Roles
Property Manager
Leasing Manager
Account Manager
Financial Controller
Real Estate Agent
Tenancy Administrator
Accounts Receivable Officer
Operations Manager
Compliance Officer
Building Manager
Portfolio Manager
Rental Administrator
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