Supplier Evaluation Form Template for Austria

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Key Requirements PROMPT example:

Supplier Evaluation Form

"I need a Supplier Evaluation Form for our pharmaceutical manufacturing company in Austria, focusing heavily on quality assurance and GMP compliance, with specific sections for evaluating suppliers' clean room operations and documentation practices planned for implementation in March 2025."

Document background
The Supplier Evaluation Form is a critical business document used in Austrian commercial contexts to systematically assess and document supplier performance, capabilities, and compliance. This document type is essential when organizations need to evaluate new or existing suppliers, maintain quality standards, and ensure compliance with Austrian commercial regulations and EU directives. The form includes comprehensive evaluation criteria covering financial stability, quality management, delivery performance, risk assessment, and compliance with Austrian legal requirements. It serves as both a practical business tool and a legal record of supplier assessment, supporting procurement decisions and risk management strategies. The document is designed to align with Austrian commercial law, procurement regulations, and data protection requirements while providing a structured approach to supplier relationship management.
Suggested Sections

1. Company Information: Basic information about the supplier being evaluated, including legal name, registration details, contact information, and key personnel

2. Evaluation Period: Timeframe covered by the evaluation and frequency of assessment

3. Financial Assessment: Evaluation of supplier's financial stability, including credit rating, financial statements review, and payment history

4. Quality Management: Assessment of supplier's quality control systems, certifications, and quality performance metrics

5. Delivery Performance: Evaluation of on-time delivery, accuracy of deliveries, and handling of delivery issues

6. Communication & Service: Assessment of responsiveness, customer service quality, and effectiveness of communication channels

7. Risk Assessment: Evaluation of business continuity plans, compliance risks, and mitigation strategies

8. Overall Rating: Final scoring summary and recommendation for future business relationship

Optional Sections

1. Environmental Compliance: Assessment of environmental management systems and sustainability practices - include for suppliers where environmental impact is relevant

2. Innovation Capabilities: Evaluation of supplier's R&D capabilities and innovation contribution - include for strategic suppliers

3. IT Security Assessment: Review of supplier's cybersecurity measures and data protection practices - include for suppliers with access to sensitive data

4. Social Responsibility: Assessment of labor practices, human rights compliance, and community engagement - include for high-risk or major suppliers

5. Manufacturing Capabilities: Detailed assessment of production facilities and capabilities - include for manufacturers and producers

6. Subcontractor Management: Evaluation of how supplier manages their own suppliers - include for suppliers who utilize subcontractors

Suggested Schedules

1. Scoring Matrix: Detailed scoring criteria and weightings for each evaluation category

2. Required Documents Checklist: List of certificates, licenses, and documents required for verification

3. Performance Metrics Template: Standardized template for recording and calculating key performance indicators

4. Improvement Action Plan Template: Template for documenting required improvements and follow-up actions

5. Previous Evaluation Summary: Summary of past evaluation results for comparison (if applicable)

6. Industry-Specific Requirements: Additional evaluation criteria specific to the supplier's industry

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Retail

Technology

Automotive

Pharmaceuticals

Food and Beverage

Construction

Electronics

Chemical Industry

Healthcare

Logistics

Industrial Equipment

Consumer Goods

Relevant Teams

Procurement

Supply Chain

Quality Assurance

Operations

Legal

Risk Management

Compliance

Finance

Production

Logistics

Relevant Roles

Procurement Manager

Supply Chain Director

Quality Assurance Manager

Compliance Officer

Risk Management Specialist

Operations Manager

Purchasing Analyst

Vendor Relations Manager

Supply Chain Analyst

Category Manager

Strategic Sourcing Manager

Contract Administrator

Supplier Quality Engineer

Materials Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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