Decision Memorandum Template for Austria

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Key Requirements PROMPT example:

Decision Memorandum

"I need a Decision Memorandum to document our Management Board's approval for opening a new manufacturing facility in Graz, with a planned investment of €5 million and expected completion by March 2025."

Document background
The Decision Memorandum is a crucial document in Austrian corporate governance, used to document and formalize significant business decisions. It serves multiple purposes: providing a clear record of decision-making processes, ensuring compliance with corporate governance requirements, and creating an audit trail for future reference. The document is particularly important in contexts where decisions need to be documented for regulatory compliance, shareholder transparency, or potential legal scrutiny. Under Austrian law, certain corporate decisions must be properly documented, and a Decision Memorandum fulfills this requirement while also serving as a practical business tool. It's commonly used for major strategic decisions, financial commitments, organizational changes, or any situation where formal documentation of a business decision is necessary or prudent.
Suggested Sections

1. Header Information: Date, company name, document reference number, and classification level (if applicable)

2. Decision-Making Body: Identification of the authority making the decision (e.g., Management Board, Supervisory Board, Shareholders)

3. Present Parties: List of all participants in the decision-making process, including their roles and capacities

4. Background and Context: Clear explanation of the situation or issue requiring a decision

5. Purpose: Specific statement of the decision to be made or issue to be resolved

6. Key Considerations: Analysis of main factors considered, including benefits, risks, and implications

7. Financial Impact: Overview of financial implications and budgetary considerations

8. Decision: Clear statement of the final decision made

9. Implementation Requirements: Specific actions required to implement the decision, including timeline and responsibilities

10. Signatures: Formal signatures of authorized decision-makers with date and place

Optional Sections

1. Legal Review: Include when the decision has significant legal implications or requires legal validation

2. Stakeholder Consultation: Add when specific stakeholders (e.g., Works Council) were consulted in the decision-making process

3. Risk Assessment: Include for decisions with significant risk implications

4. Compliance Considerations: Add when decision involves regulatory compliance matters

5. Alternative Options Considered: Include when multiple options were evaluated before reaching the decision

6. Market Analysis: Add when decision is based on market conditions or competitive factors

7. Technical Assessment: Include for decisions involving technical or operational changes

Suggested Schedules

1. Financial Analysis: Detailed financial calculations, projections, or budgets supporting the decision

2. Technical Specifications: Detailed technical information or requirements related to the decision

3. Implementation Timeline: Detailed project plan or timeline for implementing the decision

4. Supporting Documentation: Relevant reports, studies, or external opinions referenced in the decision

5. Related Resolutions: Copies of related corporate resolutions or prior decisions

6. Stakeholder Feedback: Documentation of consultation processes or feedback received

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Manufacturing

Technology

Healthcare

Energy

Real Estate

Retail

Transportation

Professional Services

Construction

Telecommunications

Education

Public Sector

Relevant Teams

Legal

Compliance

Corporate Governance

Executive Management

Board Secretariat

Risk Management

Finance

Operations

Strategy

Human Resources

Project Management Office

Internal Audit

Relevant Roles

Chief Executive Officer

Managing Director

Board Member

Company Secretary

Legal Counsel

Compliance Officer

Department Director

Senior Manager

Project Manager

Risk Manager

Corporate Governance Officer

Financial Controller

Operations Director

Strategy Manager

Business Unit Head

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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