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Decision Memorandum
"I need a Decision Memorandum for implementing a new departmental restructuring in our Manila office, effective March 1, 2025, including reallocation of 50 staff members across three divisions and establishment of new reporting lines."
1. Header Information: Contains document reference number, date, classification level, and routing information
2. To: Recipient(s) of the memorandum - name, position, and department/agency
3. Through: Intermediary officials through whom the memo must pass (if applicable)
4. From: Author/issuer of the memorandum - name, position, and department/agency
5. Subject: Clear, concise statement of the decision topic
6. Background: Brief context and history leading to the decision requirement
7. Issue: Clear statement of the problem or situation requiring decision
8. Discussion: Analysis of options considered, including pros and cons
9. Decision: Clear statement of the final decision made
10. Implementation Instructions: Specific actions required, responsible parties, and timelines
11. Signature Block: Space for approval signature, name, and title of the deciding authority
1. Executive Summary: Brief overview of the entire memo, used for complex or lengthy decisions
2. Budget Impact: Include when decision has financial implications
3. Legal Considerations: Include when decision has significant legal implications or risks
4. Stakeholder Analysis: Include when decision affects multiple parties or departments
5. Risk Assessment: Include when decision carries significant risks that need to be documented
6. Alternatives Considered: Detailed section on other options when complex alternatives were evaluated
7. Monitoring and Evaluation: Include when decision requires ongoing oversight or performance tracking
1. Technical Analysis Report: Detailed technical studies or analysis supporting the decision
2. Financial Analysis: Detailed cost-benefit analysis or budget implications
3. Supporting Documents: Reference materials, correspondence, or other relevant documentation
4. Implementation Timeline: Detailed project plan or timeline for implementing the decision
5. Consultation Records: Records of stakeholder consultations or meetings related to the decision
Authors
Implementing Unit
Effective Date
Implementation Period
Stakeholders
Subject Matter
Approved Budget
Deliverables
Performance Indicators
Compliance Requirements
Operating Parameters
Responsible Officers
Target Outcomes
Review Period
Reporting Requirements
Authorization Level
Designated Personnel
Project Scope
Success Criteria
Monitoring Mechanism
Resource Allocation
Action Items
Critical Milestones
Approval Process
Implementation Timeline
Authority and Jurisdiction
Decision Statement
Implementation Requirements
Resource Allocation
Timeline and Deadlines
Roles and Responsibilities
Reporting Requirements
Budget Authorization
Compliance Requirements
Risk Management
Performance Metrics
Monitoring and Evaluation
Documentation Requirements
Confidentiality
Review and Amendment
Approval Authority
Distribution List
Action Items
Quality Control
Government and Public Sector
Corporate and Business
Financial Services
Healthcare
Education
Infrastructure and Construction
Information Technology
Manufacturing
Energy and Utilities
Transportation and Logistics
Agriculture
Environmental Services
Telecommunications
Non-Profit Organizations
Legal
Compliance
Administrative Services
Executive Office
Corporate Secretariat
Risk Management
Internal Audit
Policy and Planning
Operations
Finance
Human Resources
Quality Assurance
Corporate Communications
Project Management Office
Information Technology
Chief Executive Officer
Managing Director
Department Head
Division Manager
Project Manager
Legal Counsel
Compliance Officer
Policy Officer
Administrative Officer
Program Director
Operations Manager
Finance Director
Human Resources Manager
Technical Director
Executive Secretary
Board Secretary
Quality Assurance Manager
Risk Manager
Audit Manager
Department Secretary
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