Decision Memorandum Template for Philippines

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Key Requirements PROMPT example:

Decision Memorandum

"I need a Decision Memorandum for implementing a new departmental restructuring in our Manila office, effective March 1, 2025, including reallocation of 50 staff members across three divisions and establishment of new reporting lines."

Document background
The Decision Memorandum is a crucial document in Philippine organizational governance, used to formally document and communicate significant decisions within both public and private sectors. It serves as an official record that captures the decision-making process, including background information, analysis, recommendations, and final determinations. This document type is particularly important in the Philippine context where administrative decisions must often follow specific documentation requirements under the Administrative Code and related regulations. Decision Memoranda are commonly used when substantial organizational changes, resource allocations, policy implementations, or strategic decisions need to be formally documented and communicated. They provide a clear audit trail for decision-making processes and ensure proper dissemination of information to relevant stakeholders while maintaining compliance with Philippine legal and administrative requirements.
Suggested Sections

1. Header Information: Contains document reference number, date, classification level, and routing information

2. To: Recipient(s) of the memorandum - name, position, and department/agency

3. Through: Intermediary officials through whom the memo must pass (if applicable)

4. From: Author/issuer of the memorandum - name, position, and department/agency

5. Subject: Clear, concise statement of the decision topic

6. Background: Brief context and history leading to the decision requirement

7. Issue: Clear statement of the problem or situation requiring decision

8. Discussion: Analysis of options considered, including pros and cons

9. Decision: Clear statement of the final decision made

10. Implementation Instructions: Specific actions required, responsible parties, and timelines

11. Signature Block: Space for approval signature, name, and title of the deciding authority

Optional Sections

1. Executive Summary: Brief overview of the entire memo, used for complex or lengthy decisions

2. Budget Impact: Include when decision has financial implications

3. Legal Considerations: Include when decision has significant legal implications or risks

4. Stakeholder Analysis: Include when decision affects multiple parties or departments

5. Risk Assessment: Include when decision carries significant risks that need to be documented

6. Alternatives Considered: Detailed section on other options when complex alternatives were evaluated

7. Monitoring and Evaluation: Include when decision requires ongoing oversight or performance tracking

Suggested Schedules

1. Technical Analysis Report: Detailed technical studies or analysis supporting the decision

2. Financial Analysis: Detailed cost-benefit analysis or budget implications

3. Supporting Documents: Reference materials, correspondence, or other relevant documentation

4. Implementation Timeline: Detailed project plan or timeline for implementing the decision

5. Consultation Records: Records of stakeholder consultations or meetings related to the decision

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Government and Public Sector

Corporate and Business

Financial Services

Healthcare

Education

Infrastructure and Construction

Information Technology

Manufacturing

Energy and Utilities

Transportation and Logistics

Agriculture

Environmental Services

Telecommunications

Non-Profit Organizations

Relevant Teams

Legal

Compliance

Administrative Services

Executive Office

Corporate Secretariat

Risk Management

Internal Audit

Policy and Planning

Operations

Finance

Human Resources

Quality Assurance

Corporate Communications

Project Management Office

Information Technology

Relevant Roles

Chief Executive Officer

Managing Director

Department Head

Division Manager

Project Manager

Legal Counsel

Compliance Officer

Policy Officer

Administrative Officer

Program Director

Operations Manager

Finance Director

Human Resources Manager

Technical Director

Executive Secretary

Board Secretary

Quality Assurance Manager

Risk Manager

Audit Manager

Department Secretary

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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