Audit Observation Memorandum Template for Philippines

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Key Requirements PROMPT example:

Audit Observation Memorandum

"I need an Audit Observation Memorandum for a manufacturing company in Manila regarding inventory discrepancies found during the January 2025 audit, with emphasis on systemic control weaknesses in the warehouse management system."

Document background
The Audit Observation Memorandum (AOM) is a critical document in the Philippine auditing landscape, used to formally communicate significant audit findings and concerns that require immediate attention and response from the auditee. This document is typically issued during or after an audit engagement when material findings, compliance issues, or operational inefficiencies are identified. The AOM follows strict guidelines set forth by Philippine auditing standards and regulatory requirements, particularly those established by the Commission on Audit for government entities and the Philippine Standards on Auditing for private sector audits. It serves as an official record of audit observations, providing a structured format for documenting findings, supporting evidence, recommendations, and the auditee's planned corrective actions. The document is essential for maintaining transparency in audit processes and ensuring proper documentation of findings and resolutions.
Suggested Sections

1. Header Information: Contains the memorandum number, date, recipient details, and issuing audit office/department

2. Subject Matter: Clear identification of the audit area, project, or transaction being discussed

3. Background: Relevant context about the audited activity, including scope and period of audit

4. Observation Details: Detailed description of the audit finding or irregularity observed

5. Criteria: References to relevant laws, regulations, policies, or standards that were used as basis for the observation

6. Condition: Description of the actual situation found during the audit

7. Cause: Analysis of why the deviation or irregularity occurred

8. Effect: Impact or potential consequences of the observed condition

9. Recommendation: Specific actions recommended to address the observation

10. Required Action: Instructions for response timeline and format required from the auditee

Optional Sections

1. Risk Rating: Used when the audit methodology includes risk classification of findings

2. Previous Related Findings: Include when there are relevant historical audit observations

3. Financial Impact Analysis: When the observation has quantifiable financial implications

4. Legal Implications: When the observation may have legal consequences or violations

5. Technical Analysis: For observations requiring detailed technical explanations

6. Management's Preliminary Comments: If initial feedback was received during the audit fieldwork

Suggested Schedules

1. Schedule A - Supporting Documentation: Relevant documents, records, or evidence supporting the audit observation

2. Schedule B - Calculation Details: Detailed computations or analyses related to the finding

3. Schedule C - Reference Documents: Copies of relevant policies, procedures, or regulations cited

4. Schedule D - Sample Transactions: List of specific transactions or cases exemplifying the observation

5. Appendix 1 - Response Template: Standard format for the auditee's response to the observation

6. Appendix 2 - Action Plan Template: Format for documenting corrective actions and timeline

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Government and Public Sector

Financial Services

Healthcare

Education

Manufacturing

Non-profit Organizations

Construction

Real Estate

Telecommunications

Utilities

Transportation

Mining and Natural Resources

Retail and Commerce

Technology and IT Services

Relevant Teams

Internal Audit

External Audit

Finance

Compliance

Risk Management

Legal

Operations

Quality Assurance

Management

Board of Directors

Audit Committee

Relevant Roles

Chief Audit Executive

Internal Auditor

External Auditor

Compliance Officer

Chief Financial Officer

Financial Controller

Risk Manager

Department Manager

Chief Executive Officer

Board Director

Audit Committee Member

Quality Assurance Manager

Operations Director

Government Auditor

Finance Manager

Corporate Secretary

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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