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Decision Memorandum

Decision Memorandum Template for Indonesia

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Key Requirements PROMPT example:

Decision Memorandum

"I need a Decision Memorandum to document the board's approval for establishing a new manufacturing facility in Surabaya, with a planned investment of USD 25 million and expected operational start date of March 2025."

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Document background
The Decision Memorandum is a crucial document in Indonesian corporate governance, used to document and communicate significant organizational decisions. It is typically employed when formal documentation of strategic, operational, or financial decisions is required, ensuring compliance with Indonesian regulatory requirements, particularly Law No. 40 of 2007 on Limited Liability Companies. The memorandum includes essential elements such as background information, analysis of options, recommendations, and formal approval from authorized parties. It serves multiple purposes: as a historical record, a communication tool, and a legal document that demonstrates proper corporate governance practices. Decision Memoranda are particularly important in situations requiring clear documentation of decision rationale, stakeholder considerations, and implementation plans.
Suggested Sections

1. Header Information: Contains document reference number, date, confidentiality level, and distribution list

2. Subject Matter: Clear and concise statement of the decision topic

3. Background: Contextual information explaining why the decision is needed and relevant historical information

4. Analysis: Detailed examination of the issues, including financial implications, risks, and opportunities

5. Options Considered: Overview of alternative courses of action that were evaluated

6. Recommendation: Clear statement of the recommended course of action and justification

7. Decision: The formal decision made, including any conditions or qualifications

8. Implementation Plan: Steps to be taken to implement the decision, including timeline and responsibilities

9. Signature Block: Space for required signatures from authorized decision-makers

Optional Sections

1. Budget Impact: Include when the decision has financial implications, detailing costs and funding sources

2. Risk Assessment: Add when significant risks are associated with the decision, including mitigation strategies

3. Stakeholder Analysis: Include when the decision affects multiple parties or requires extensive consultation

4. Legal Considerations: Add when there are specific legal implications or requirements to be addressed

5. Environmental Impact: Include when the decision has environmental implications

6. Timeline: Add when implementation involves multiple phases or complex scheduling

Suggested Schedules

1. Financial Analysis: Detailed financial calculations and projections supporting the decision

2. Technical Specifications: Technical details or specifications related to the decision

3. Supporting Documents: Reference documents, reports, or studies that informed the decision

4. Implementation Schedule: Detailed timeline and milestone chart for decision implementation

5. Consultation Records: Summary of stakeholder consultations and feedback received

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Manufacturing

Mining and Resources

Technology

Infrastructure

Healthcare

Real Estate

Retail

Transportation and Logistics

Energy

Telecommunications

Agriculture

Education

Professional Services

Relevant Teams

Legal

Compliance

Corporate Secretariat

Finance

Risk Management

Internal Audit

Operations

Human Resources

Strategic Planning

Project Management Office

Corporate Communications

Business Development

Information Technology

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Chief Operating Officer

Managing Director

Corporate Secretary

Board Member

Department Director

General Manager

Legal Counsel

Compliance Officer

Risk Manager

Project Manager

Internal Auditor

Operations Manager

Finance Manager

Human Resources Director

Industries
Law No. 40 of 2007 on Limited Liability Companies (Company Law): Provides the legal framework for corporate decision-making processes and documentation requirements for company resolutions and internal memoranda
Law No. 30 of 2014 on Government Administration: Governs administrative procedures and decision-making processes in official documentation, including the format and requirements for formal memoranda
Law No. 11 of 2008 on Electronic Information and Transactions (ITE Law): Relevant if the decision memorandum is to be created, distributed, or stored electronically, providing legal framework for electronic documents
Law No. 43 of 2009 on Archival: Stipulates requirements for document retention, archiving, and maintenance of official records including corporate memoranda
Government Regulation No. 87 of 1999 on Procedures for Surrender and Destruction of Records: Provides guidelines for the proper handling and disposal of official documents, including corporate memoranda
Presidential Regulation No. 33 of 2012 on Document Network of National Archives: Establishes standards for document management and archiving systems that may apply to corporate decision memoranda
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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