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1. Letter Header and Date: Company letterhead, reference number, date, and formal addressing of the employee
2. Employee Details: Full name, employee ID, position, and duration of employment
3. Settlement Context: Brief background explaining the reason for the settlement (e.g., termination, resignation, mutual agreement)
4. Settlement Amount: Clear statement of the total settlement amount and what it comprises
5. Breakdown of Components: Itemized list of all compensation components (salary, end of service, notice period, etc.)
6. Payment Terms: When and how the settlement amount will be paid
7. Confirmation of Full Settlement: Statement confirming this represents full and final settlement of all claims
8. Release and Waiver: Employee's acknowledgment and waiver of future claims
9. Signature Block: Space for both employer and employee signatures, with date
1. Non-Disclosure Clause: Include when settlement terms need to be kept confidential
2. Continuing Obligations: Required when there are post-employment obligations like non-compete or confidentiality
3. Return of Company Property: Include when employee needs to return specific company assets
4. Reference Provision: Include when agreeing to provide employment references
5. Immigration Status: Include for expatriate employees regarding visa cancellation and status
6. Medical Insurance Extension: Include if providing extended medical coverage
7. Outstanding Loans/Advances: Include when there are outstanding financial obligations to be settled
1. Schedule A - Calculation Sheet: Detailed breakdown of all payment calculations including basic salary, allowances, and statutory entitlements
2. Schedule B - List of Benefits: Detailed list of any continuing benefits or one-time benefits being provided
3. Schedule C - Company Property Checklist: List of company properties to be returned with confirmation of return
4. Appendix 1 - Service Certificate: Draft of the service certificate to be provided
5. Appendix 2 - Payment Timeline: If payment is to be made in installments, detailed payment schedule
Employer
Effective Date
Termination Date
Last Working Day
Basic Salary
Gross Salary
End of Service Gratuity
Settlement Amount
Notice Period
Leave Balance
Outstanding Salary
Allowances
Full and Final Settlement
Release Date
Payment Date
Company Property
Confidential Information
Employment Contract
Service Period
Benefits
Statutory Entitlements
Settlement Period
Outstanding Obligations
Waiver and Release
Settlement Amount
Payment Terms
Release and Discharge
Confidentiality
Non-Disparagement
Return of Property
Final Wages
Gratuity Payment
Leave Encashment
Notice Period
Full and Final Settlement
Continuing Obligations
Non-Competition
Governing Law
Immigration Status
Benefits Termination
Tax Implications
Dispute Resolution
Severability
Entire Understanding
Amendment
Legal Representation
Signature and Acceptance
Banking and Financial Services
Real Estate and Construction
Technology and Communications
Oil and Gas
Healthcare
Retail and Hospitality
Manufacturing
Professional Services
Education
Transportation and Logistics
Media and Entertainment
Government and Public Sector
Human Resources
Legal
Finance
Payroll
Compliance
Employee Relations
Operations
Management
HR Manager
Legal Counsel
Finance Manager
Payroll Specialist
HR Business Partner
Compensation and Benefits Manager
Employee Relations Manager
HR Director
Legal Director
Chief Human Resources Officer
HR Operations Manager
Labor Relations Specialist
Compliance Officer
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