The Job Reference Letter Template is designed for use in the United Arab Emirates business environment, where formal employment documentation plays a crucial role in professional mobility and visa processes. This template provides a standardized format for employers to issue official employment references while ensuring compliance with UAE Federal Law No. 33 of 2021 and related employment regulations. The document is typically used when employees are seeking new employment, applying for visas, or requiring formal verification of their employment history. It includes essential information such as employment duration, position held, and professional conduct, while maintaining appropriate boundaries regarding confidential information. The template is structured to protect employers from potential liability while providing meaningful references, taking into account UAE's specific legal requirements regarding employment documentation and data privacy.
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1. Letter Header: Company letterhead including full legal name, address, and contact details
2. Date and Reference Number: Current date and any internal reference number for tracking purposes
3. Addressee Details: "To Whom It May Concern" or specific recipient details if known
4. Subject Line: Clear indication that this is an employment reference letter
5. Employee Information: Full name, Emirates ID number (if appropriate), and position held
6. Employment Period: Precise dates of employment from start to end
7. Role Description: Brief description of main responsibilities and position(s) held
8. Confirmation of Employment: Clear statement confirming the employment relationship
9. Signature Block: Name, position, and signature of authorized representative with company stamp
1. Reason for Departure: If appropriate and agreed with employee, a brief statement about why the employment ended (use only if specifically requested and approved)
2. Performance Assessment: Brief statement about performance and conduct, if requested and company policy allows
3. Salary Information: Last drawn salary and benefits, only if specifically authorized by employee and required by requesting party
4. Projects and Achievements: Key projects or achievements during employment, if relevant and requested
5. Recommendation Statement: Personal recommendation if company policy allows and manager wishes to provide one
6. Arabic Translation: Parallel Arabic translation of the letter content, if required for local use
1. Employee Consent Form: Written authorization from employee to release specific information
2. Employment Certificate: Official employment certificate in Arabic if required by local authorities
3. Position History: Detailed list of positions held and dates if employment included multiple roles
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Construction and Real Estate
Healthcare
Technology and IT
Education
Retail and Consumer Goods
Manufacturing
Energy and Utilities
Professional Services
Hospitality and Tourism
Transportation and Logistics
Media and Communications
Government and Public Sector
Relevant Teams
Human Resources
Legal
Administration
Management
Compliance
Corporate Services
Personnel
Operations
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Department Manager
Line Manager
CEO
Managing Director
HR Operations Manager
HR Business Partner
Administrative Manager
Office Manager
Personnel Manager
Compliance Officer
HR Administrator
General Manager
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