Note de Service Déménagement Entreprise Template for France

When your company plans to relocate its offices or facilities in France, you must issue a Note de Service Déménagement Entreprise to formally notify your employees. This mandatory document ensures compliance with French labor law requirements and provides essential information about the move, new working conditions, and employee rights during the transition.

When do you need this document?

You need this service note whenever your company relocates its primary workplace or any facility where employees regularly work. This includes moves to entirely new premises, consolidation of multiple offices, or relocation due to business expansion or restructuring. The document is required whether the move is within the same city, to a different region, or involves a significant change in commuting distance for employees. You must also issue this notice when relocating specific departments or divisions, even if the main office remains unchanged. The timing is critical - you must provide this notice well in advance of the actual move date to allow for proper consultation periods and employee preparation.

Key legal considerations

Your Note de Service Déménagement must address several critical legal aspects to ensure full compliance. First, you must clearly state whether the relocation constitutes a modification to employment contracts under Article L1222-6 of the Code du travail, particularly if it significantly increases commuting time or distance. The document should outline how you will handle employees who cannot or will not accept the new location, including potential alternatives or compensation. You must also detail the consultation process with employee representatives, as required by Articles L2312-8 and L2312-14, demonstrating that proper procedures were followed. Additionally, the notice should address workplace safety and health considerations for the new premises under Article L4121-1, ensuring employees understand how their working environment will be maintained or improved.

Legal requirements in France

French labor law imposes strict requirements for company relocations that you must reflect in your service note. Under Article L1224-1, you must ensure continuity of employment contracts during the transfer, clearly explaining how this will be achieved. The document must demonstrate compliance with mandatory consultation procedures with the CSE (Comité Social et Économique) before finalizing relocation plans. You must provide reasonable notice periods, typically ranging from several weeks to months depending on the scale of the move and impact on employees. The notice should also reference employees' rights under Article L1121-1, protecting their individual freedoms during organizational changes. Finally, you must include specific details about the new workplace address, accessibility, public transport links, and any changes to working hours or conditions that may result from the relocation.