Letter Acknowledging Receipt Of Donation for the United States

Letter Acknowledging Receipt Of Donation Template for United States

A Letter Acknowledging Receipt of Donation is a formal document issued by a charitable organization to confirm receipt of a contribution. Under United States tax law, this document serves as official proof of donation for tax deduction purposes. It must include specific information required by the IRS, such as the organization's name and address, donor details, donation amount or description, date of contribution, and statements about any goods or services provided in return. This document is crucial for both the donor's tax records and the organization's compliance with IRS regulations.

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What is a Letter Acknowledging Receipt Of Donation?

The Letter Acknowledging Receipt of Donation is a critical document required by U.S. tax law for donations of $250 or more. This letter serves multiple purposes: it provides donors with necessary documentation for tax deductions, helps organizations maintain compliance with IRS regulations, and creates a clear record of the transaction. The document must be issued in a timely manner (typically before the donor files their tax return) and must include specific information mandated by the IRS. Organizations must be particularly careful to include statements about any goods or services provided in exchange for the donation, as this affects the tax-deductible amount.

What sections should be included in a Letter Acknowledging Receipt Of Donation?

1. Organization Details: Legal name and address of the receiving organization

2. Donor Information: Full name and address of the donor

3. Donation Details: Date, amount/description of donation, and method of payment

4. Tax Deductibility Statement: Statement confirming tax-deductible status of donation

5. Quid Pro Quo Declaration: Statement that no goods or services were provided in exchange for the donation

What sections are optional to include in a Letter Acknowledging Receipt Of Donation?

1. Specific Purpose Declaration: Statement acknowledging when donation was designated for a specific purpose

2. Benefits Description: Description and value of any benefits provided to donor in exchange for donation

3. In-Kind Donation Details: Detailed description of non-cash donations including fair market value assessment

What schedules should be included in a Letter Acknowledging Receipt Of Donation?

1. Donation Receipt: Formal receipt showing donation amount and date

2. Valuation Documentation: For non-cash donations exceeding $5,000, documentation of appraised value

3. Organization Information: Copy of organization's 501(c)(3) determination letter or tax-exempt status documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Publisher

Genie AI

Cost

Free to use
Industries

Internal Revenue Code Section 501(c)(3): Requirements for tax-exempt organizations and their compliance obligations when receiving donations

Internal Revenue Code Section 170: Regulations governing charitable contributions, including requirements for deductibility

IRS Publication 526: Detailed guidance on charitable contributions, including rules for donors and receiving organizations

IRS Publication 1771: Specific requirements for charitable contribution substantiation and disclosure

State Charitable Solicitation Laws: State-specific requirements for acknowledging donations, registration requirements, and disclosure obligations for charitable organizations

Pension Protection Act of 2006: Federal requirements for written acknowledgment of donations and specific documentation requirements for cash and non-cash contributions

Timing Requirements: Acknowledgment must be provided by the earlier of the date the donor files their tax return or the due date of their return

Content Requirements: Mandatory elements including organization details, donor information, contribution date, amount/description, and statements regarding goods/services provided

Quid Pro Quo Rules: Disclosure requirements when donors receive goods or services in exchange for their donation, including fair market value statements

Privacy Laws: Requirements for protecting donor privacy and personal information in accordance with data protection regulations

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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