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1. Date and Address Block: Current date and employee's full contact information
2. Incident Description: Specific details of the insubordinate behavior including date, time, and circumstances
3. Policy Reference: Citation of specific company policies or rules that were violated
4. Previous Warnings: Reference to any prior disciplinary actions or warnings
5. Consequences: Clear statement of the disciplinary action being taken
6. Expected Behavior: Clear outline of expected future conduct
7. Signature Block: Space for signatures of supervisor and employee acknowledgment
1. Performance Improvement Plan: Detailed plan for improvement when employee is being given an opportunity to improve as part of progressive discipline
2. Union Representative Notice: Information about union representation rights when employee is union-represented
3. Appeal Process: Information about the company's grievance procedure when company policy provides for appeals
1. Incident Reports: Detailed documentation of specific incidents
2. Witness Statements: Written accounts from witnesses to the insubordinate behavior
3. Previous Warning Letters: Copies of prior disciplinary documentation
4. Relevant Company Policies: Copies of specific policies that were violated
Willful Disobedience
Disciplinary Action
Company Policy
Direct Order
Misconduct
Progressive Discipline
Written Warning
Final Warning
Corrective Action
Gross Misconduct
Performance Improvement Plan
Chain of Command
Company Rules and Regulations
Workplace Standards
Employee Handbook
Termination
Professional Conduct
Code of Conduct
Standard Operating Procedures
Policy Violation Reference
Prior Warning Reference
Disciplinary Action
Consequences
Required Corrective Actions
Performance Expectations
Timeline for Improvement
Follow-up Process
Documentation Requirements
Right to Appeal
Acknowledgment
Confidentiality
Company Policy Reference
Progressive Discipline Steps
Employee Rights
Union Representation Rights
Record Retention
Signature Requirements
Distribution of Copies
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