Formal Regret Letter for Singapore

Formal Regret Letter Template for Singapore

A Formal Regret Letter is a professional document used in Singapore to formally communicate a negative hiring decision to job candidates. It must comply with Singapore's employment laws, including the Personal Data Protection Act and Fair Consideration Framework. The document serves as an official record of the recruitment decision while maintaining professional courtesy and protecting both parties' interests under Singapore law.

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What is a Formal Regret Letter?

The Formal Regret Letter is a crucial document in Singapore's professional hiring landscape, used when an organization needs to formally decline a job candidate's application. This document requires careful consideration of Singapore's employment legislation, including anti-discrimination laws and the Fair Consideration Framework. It should be drafted to maintain professional relationships while protecting the organization from potential legal issues. The letter typically includes appreciation for the candidate's interest, a clear but diplomatic communication of the decision, and may include constructive feedback or information about future opportunities when appropriate.

What sections should be included in a Formal Regret Letter?

1. Salutation: Professional greeting addressing the candidate by name

2. Appreciation: Thank the candidate for their time and interest in the position

3. Decision Communication: Clear but diplomatic communication of the negative decision

4. Professional Closing: Courteous conclusion and well-wishes

What sections are optional to include in a Formal Regret Letter?

1. Future Opportunities: Optional section mentioning potential future positions, used when candidate showed promise but timing/fit wasn't right

2. Feedback: Optional section for brief, constructive feedback if appropriate and requested

3. Application Retention: Optional section regarding information about keeping application on file, if company policy allows

What schedules should be included in a Formal Regret Letter?

1. No Schedules Required: Formal regret letters typically do not require any schedules or appendices as they are brief, formal communications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Singapore

Publisher

Genie AI

Document Type

Rejection Letter

Cost

Free to use
Industries

Personal Data Protection Act (PDPA): Singapore's primary data protection legislation that governs the collection, use, and disclosure of personal data. In regret letters, ensure proper handling of candidate's personal information and maintain application confidentiality.

Employment Act: Singapore's main employment law that sets out basic terms and conditions at work. For regret letters, ensure compliance with fair employment practices and Tripartite Guidelines on Fair Employment Practices (TGFEP).

Anti-Discrimination Laws: Laws preventing discrimination based on race, religion, age, gender, nationality, and disability. Ensure regret letter contains no discriminatory statements or implications.

Fair Consideration Framework (FCF): Guidelines ensuring fair employment opportunities for Singaporeans. Maintain proper documentation of hiring process and ensure compliance with FCF requirements in communication.

Defamation Laws: Laws protecting against false statements that harm reputation. In regret letters, stick to factual and professional communication, avoiding potentially defamatory statements.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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