Shared Use Agreement Template for Singapore

A Shared Use Agreement sets out the terms for multiple parties to jointly use and maintain a space, facility, or asset in Singapore. These agreements are common when businesses share office buildings, organizations co-use community facilities, or companies split access to specialized equipment.

Beyond just dividing up access times, these agreements tackle important details like maintenance costs, liability coverage, and dispute resolution under Singapore law. They're especially useful in land-scarce Singapore where maximizing resource use makes good business sense. The Building and Construction Authority often references these arrangements when approving mixed-use developments.

Consider putting a Shared Use Agreement in place when your organization plans to share physical spaces or resources with other parties in Singapore. This becomes essential for situations like sharing office facilities, common areas in commercial buildings, or specialized equipment where multiple users need clear guidelines.

The agreement proves particularly valuable when dealing with high-value assets, complex scheduling needs, or when liability risks need careful management. Singapore's space constraints make these agreements vital for businesses sharing facilities in industrial parks, community organizations using public spaces, or multiple tenants accessing shared amenities in commercial developments.

• Basic Facility Sharing: Common for office buildings or coworking spaces, focusing on scheduling, maintenance responsibilities, and cost allocation
• Educational Institution Agreements: Tailored for schools sharing sports facilities or specialized labs, with specific safety protocols and student access policies
• Commercial Equipment Sharing: Used when businesses share expensive machinery or technology, detailing usage schedules, maintenance costs, and technical requirements
• Community Space Agreements: Popular among non-profits and community groups in Singapore, covering shared event spaces with unique liability and insurance needs
• Multi-Tenant Building Agreements: Addresses common areas, utilities, and amenities in commercial or mixed-use developments under BCA guidelines

• Property Owners: Draft and enforce Shared Use Agreements to protect their assets while maximizing utility and revenue
• Facility Managers: Implement and oversee daily operations, maintenance schedules, and access protocols
• Business Tenants: Sign and comply with agreements when sharing office spaces or commercial facilities
• Legal Counsel: Review and customize agreements to ensure compliance with Singapore property laws and BCA regulations
• Building Management Corporations: Coordinate multiple parties' interests and enforce shared space guidelines
• Insurance Providers: Assess risks and provide coverage based on agreement terms and usage patterns

• Property Details: Document exact spaces, facilities, or equipment to be shared, including floor plans and technical specifications
• Usage Schedule: Map out access times, peak periods, and rotation systems among different parties
• Cost Structure: Calculate shared maintenance costs, utilities, insurance premiums, and usage fees
• Safety Protocols: List required safety measures, emergency procedures, and compliance with Singapore building codes
• Maintenance Plan: Define responsibilities for regular upkeep, repairs, and cleaning schedules
• Dispute Resolution: Outline clear procedures for handling conflicts under Singapore law
• Documentation: Gather necessary permits, insurance certificates, and user identification details

• Parties and Purpose: Clear identification of all parties and detailed description of shared facilities or assets
• Usage Terms: Specific schedules, access rights, and operational guidelines for shared spaces
• Financial Terms: Cost-sharing formulas, payment schedules, and utility allocation methods
• Maintenance Obligations: Detailed responsibilities for upkeep, repairs, and cleaning duties
• Insurance Requirements: Mandatory coverage levels and liability distribution among parties
• Termination Clauses: Clear conditions and procedures for ending the agreement
• Dispute Resolution: Singapore-compliant mediation and arbitration procedures
• Governing Law: Explicit reference to Singapore law and relevant regulations

A Shared Use Agreement differs notably from a Shared Facilities Agreement in several key aspects, though they might seem similar at first glance. While both deal with shared spaces, their scope and application vary significantly under Singapore law.

• Scope of Coverage: Shared Use Agreements typically focus on temporary or scheduled use of specific spaces or equipment, while Shared Facilities Agreements govern permanent shared infrastructure and building amenities
• Legal Structure: Shared Use Agreements are more flexible and can be modified easily for different use cases, whereas Shared Facilities Agreements often require more rigid, long-term commitments
• Cost Allocation: Shared Use Agreements usually involve simple usage-based fees, while Shared Facilities Agreements include complex formulas for ongoing maintenance and upgrading costs
• Regulatory Compliance: Shared Facilities Agreements must meet strict BCA guidelines for common property management, while Shared Use Agreements have more latitude in their terms